Detailed Job Description / Requirements
Region: South Asia
Country / Territory: Nepal
Location: Kathmandu
Department: Education & Society
Job Category: Administration, PA & Secretarial
Pay Band: Contractor
Contract Duration: Three Years
Contract Type: Consultancy Contract
This post will assist in financial and administration activities for the ADB TA-9215 NEP: Supporting School Sector Development Plan – Program Management, Coordination and Technical Support Team service contract package, which is expected to be implemented by the British Council.
CONTEXT AND ENVIRONMENT
The Nepal Operation
The British Council has had a presence in Nepal since 1959. The British Council office in Nepal has been active in improving the teaching and learning of English, education sector projects and partnership programs, education promotion, UK examination and policy dialogue activities. British Council has also delivered range of Education and Skills programmes in South Asia.
The Office Assistant will be responsible for handling the project office reception and provide administration and logistics support to the project team. The specific duties comprise, but are not limited to, the following:
- Assist in setting up project office including in office lay-out to make sure office space is effectively used
- Maintain project office assets inventory and coordinate periodic maintenance of project office and office equipment. Maintain stock regularly (monthly) and prepare monthly stock requisition
- Manage vehicle log books and coordinate office vehicle booking
- Manage tickets, visa and other logistics, if any, for international consultants assigned in the project as per British Council policy
- Provide administrative and logistics support for accommodation of Team Leader and short-term international consultants
- Assist to manage tickets, visa and other logistics for international travel of project staff or external delegates
- Provide necessary logistics support in the project events including for workshops, seminars, trainings and study tours and attend events as required
- Manage telephone Calls and visitors by receiving and screening incoming calls and visitors. Direct calls and visitors to relevant staff
- Support in document formatting, Nepali typing, preparing multimedia presentation and notes
- Provide general office support in scanning, printing, typing, translation, fax, email etc
- Assist in maintaining the proper filing system
- Schedule appointments for meetings and keep calendar / diary
- Coordinate with vendors / suppliers to book accommodation and venue, and order supplies
- Assist Finance and Administration Manager in other project logistics
- Perform other secretarial duties as requested by Team Leader / Deputy Team Leader / Sr. Project Manager
Experience, Skills and Qualifications:
Essential
- Strong ability to use MS Office packages.
- Excellent interpersonal and time management skills.
- Over 3 years’ work experience in office administration and secretarial roles.
- Proven experience of providing logistics support for events like workshops, trainings, seminars or study tours.
- University degree in Management or related field.
Desirable
- Nepali typing skills.
- Knowledge on office IT system and basic troubleshooting of networking, hardware and software.
- Over 3 years’ work experience in office administration and secretarial roles indonor funded projects.
- If you are interested to apply, for further information please follow the link:
Closing date: UK time: 23:59, 28 October 2018
IMPORTANT NOTE: Confirmation of this role is contingent on the signature of the Contract for the TA service contract between Asian Development Bank (ADB) and the British Council.
The British Council is committed to a policy of equal opportunity. British Council is committed to safeguarding and promoting the welfare of children and young people and expects all of its partners to share this commitment. In line with the British Council’s Child Protection policy, any appointment is contingent on thorough checks. In the UK, and in other countries where appropriate systems exist, these include criminal records checks.
