| Job Profile | Mott MacDonald is committed to improving people’s lives through creating and delivering tailored development solutions. We work in developing countries to alleviate poverty, establish good governance, and increase access, capacity and resilience in healthcare, education, water, sanitation, transportation, infrastructure and renewable energy – while safeguarding the environment and promoting human rights and gender equity. What makes us different is that we approach problems from a fresh perspective. As an employee-owned company, we have the freedom and independence of mind to find new ways to enhance human well-being and foster social and economic development through connected thinking. Mott MacDonald has recently been appointed by the Department for International Development (DFID) as Implementing Supplier for the Nepal Post Earthquake Reconstruction Programme. The Programme will provide planning support for post-earthquake recovery; design, supervision and delivery of reconstructed community infrastructure; address the barriers to private sector involvement in this reconstruction; and a challenge fund to ensure that the poor and most vulnerable are not left behind. The Programme will operate across Gorkha, Dhading, Nuwakot and Rasuwa, with the main office in Kathmandu. The Finance Manager will manage accounts for Mott MacDonald (MM) Nepal and support the Project Manager, Purnima: UK Support to Post Earthquake Recovery in Nepal, in managing the budgeting, forecasting, disbursement, accounting and invoicing of all programme funds. She/he will take on the day to day responsibility for managing the programme finances ensuring that all financial management is carried out in accordance with Mott MacDonald internal financial policies, national and international recognised financial standards, as well as meeting client requirements. We are an equal opportunity employer and value diversity at our company. We do not discriminate, and take positive steps to create an inclusive culture. |
| Job Description | The Finance Manager has responsibility for: Client and Project Accounting - To work closely with the senior management in Nepal with the delivery of client project reporting requirements including:
- Support initial set-up, including project and tax registration, office accommodation and recruitment
- Establish and operate sound financial management, accounting and administrative systems that are consistent throughout the operating projects and based on principles of accuracy, timeliness and transparency.
- Work closely with technical teams to ensure that project performance monitoring mechanisms provide timely and accurate data, allowing output-based reporting and payment linked to milestones.
- Produce monthly expenditure reconciliations of programme expenditure and draft invoices for the clients as well as maintaining up to date billing control sheets.
- Monitor expenditure and advise the Senior Management team of potential issues with regards to forecasting, disbursement, or accounting.
- Ensure good quality donor financial reports that adequately meet their reporting requirements.
- Monitor budgets: ensure orders and invoices are within budget before processing payments.
- Working closely with the Procurement Managers, follow procedures to ensure financial probity and value for money in the procurement, use and maintenance of physical assets and the purchase and use of services.
Grants Management - Provide oversight to the Challenge Fund Finance Coordinator in financial management of the grants awarded under the Challenge Fund, including reports to DFID, and reports required by the Output 4 Lead
- Be responsible for administering payments to Challenge Fund grantees and ensuring correct procedures and checks are followed when making payments.
- Oversee the Challenge Fund Finance Coordinator to perform financial monitoring and spot checks of grantees on a routine basis and provide on-the-ground financial support to grantees.
Leadership/Staff Management - In collaboration with the Project Management Team, recruit and build the capacity of finance staff; set performance objectives that are specific, measurable and time-bound; monitor their performance in meeting objectives; and coach finance staff to achieve goals and professional growth
- Lead change management when implementing new financial processes and systems
Financial Accounting - Manage the company’s financial accounting and monitoring and reporting systems, developing financial management mechanisms that minimise financial risks to the programmes and the company, including:
- Preparation of monthly balance sheet reconciliations as per agreed timetable.
- Compliance with Nepalese legislation, internal financial controls and International Financial Reporting Standards
- Ensure information is processed timeously and accurately to produce financial accounts on a quarterly and annual basis.
- Compute taxes due and prepare tax returns, ensuring compliance with payments, reporting and other tax requirements to external statutory entities such as Nepal Revenue Services and pension funds.
- Liaise with external stakeholders e.g. creditors, where necessary.
Statutory Accounts and Audits
Liaising with Company and project external auditors to ensure and facilitate the production of Audited Financial Statements, interpretation of statements, respond to findings and follow-up actions. Bank and cash management Ensure the management of monthly reconciliations of bankbooks, and petty cashbooks (where used) and project cash flow forecast statements and quarterly statutory cash flow forecast statements. Monitor, at least weekly, the available funds and ensure adequate funds are available to meet operational needs. Monitor the flow of cash and related instruments. Transactional accounting Supervise the transactional processing (accounts payable, cash payments and payroll (where applicable) and ensure there is well defined segregation of duties and appropriate financial controls in place. Approve (or assist in the approval of) all programme financial transactions, ensuring each transaction is adequately supported and executed in compliance with donor requirements and is appropriately and securely filed. |
| Candidate Specification | Essential competencies/skills - Good working knowledge of International Financial Reporting Standards/local statutory legislation
- At least 5 years’ experience in financial management of donor funded projects/programmes
- At least 2 years’ experience working for private sector development consultancies/organisations
- Good understanding of the Nepalese tax regulations
- Experience in developing and implementing finance processes, policies and templates
- Adept in handling relations with relevant finance authorities, providers and banks
- Understanding the concepts of due diligence, value for money and ethics and transparency
- Excellent written and spoken English and Nepali
- A good communicator with strong relationship building skills, reliable and a team player
- Demonstrable ability to deliver to deadlines
- Pro-activity to raise issues with management and resolve identified problems
- Ability to undertake periodic travel to district offices (if required)
Required academic/professional qualifications, training and experience - Educated to a Degree standard or technical equivalent
- Qualified Accountant (ACCA, CIMA, ICA etc) with significant relevant experience
- Advanced Excel skills
- Good understanding and hands on working experience of tax and statutory regulations.
- Previous experience in preparation of Financial Statements as per local GAAP, Tax and other filings.
- Experience with a small company accounts systems such as Quickbooks/Sage
- Experience with an ERP (SAP, Oracle, Lawson, Deltek) would be beneficial.
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