Job Vacancy in Oxfam, Hiring a consultant for Permanent Housing 1170 views1 applications

Consultancy Assignment for Permanent Housing

Proposal Submission Deadline: 10 December, 2017  

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Terms of Reference (ToR)

Hiring a consultant for Permanent housing


After the two major earthquakes of April and May and subsequent destruction of nearly 700,000 houses, Oxfam in Nepal had been actively working in response and recovery in 7 of the 14 affected districts. Now transitioning to reconstruction, and in line with current needs, Oxfam has allocated resources into construction of infrastructures and gearing towards rebuilding of at least 500 house units across 5 districts namely Sindhupalachok, Lalitpur, Dhading, Gorkha and Nuwakot   under its shelter programme.  Oxfam is supporting displaced communities to relocate in new locations by rebuilding house in close coordination with government agencies and local stakeholders. 

For this purpose, Oxfam is seeking proposals from an organization to provide technical supervision in given locations of Nuwakot, Dhading and Sindhupalchok districts to construct 118 permanent houses.  

 Objectives of the Assignment

  • To provide technical support in permanent housing construction in given locations of Nuwakot, Sindhupalchok and Dhading districts following earthquake resistant building construction technology.
  • To ensure the construction is in line with minimum standard set by government of Nepal. 
  • To ensure the quality of construction materials and workmanship in the construction and also maintain the stock report of the materials. 

Scope of Services and Tasks and Activities to be completed

The consultancy firm shall be involving in each and every stage of permanent housing construction from detail design, estimate to until handover of completion certificate to the beneficiary in given location of Dhading, Nuwakot and Sindhupalchowk.

1.Design Management:

  • Prepare the detail implementation plan for the implementation of permanent housing construction.
  • Drawing and  detail estimate/BOQ for the permanent housing.
  • Carryout the layout of the construction work as per the drawing and specifications.

2.Scheduling of work:

  • Create, assign and prioritise tasks in real time.
  • Immediately push work plan and schedule to all workers
  • Track the daily progress of construction work 

3.Material Management:

  • Identify, track and locate construction materials and tools & equipment across the entire supply chain, store (record keeping) and work front.

4.Crew/workforce Tracking:

  • Provide real time status updates of total crew and workforce deployed across work fronts, number of active working hours.

5.Quality Control:

  • Carryout the monitoring/supervision of the construction work as per the drawing and specifications and test the quality of materials if required.
  • Monitor progress & performance and carryout training to workforce for quality delivery.

6.Document management:

  • Maintain proper documentation for reviewing, editing and recording all decisions.

7.Consultation and Coordination:

  • Consultation and coordination with the construction committee, partner staffs and other concerned stakeholder related to permanent housing.

Expected Deliverables


Major Task



Consultation and coordination

Coordinate and consult with Community Reconstruction Committee, partner staff and concern stakeholder

Inception meetings with Oxfam , partner staff and reconstruction committee of 3 sites of 3 districts

One week


 Prepare Auto CAD  drawing, modification of design as pre site requirement, detail estimate/BOQ

Preparation of Auto Cad working drawing of approved design. Modification drawing preparation as per site requirement  of 3 different sites of 3 districts

Working drawings  two weeks, modification drawings when needed

Implementation of Construction works

Prepare detail implementation plan, material management and scheduling of work.

Implantation plans  and work schedules of 3 sites of 3 districts, material management plans of 3 districts,

Construction work supervision of 3 districts

 Implementation plan  and work scheduling in 2 weeks , implmetation of construction works 3 months

Monitoring / supervision

Monitoring /supervision of construction work for the quality delivery of work as per design and specification/norms.

Preparation of 3  monitoring and supervision plans, quality assurance plan and prepare specification and norms.

3 months

Documentation & Reporting

A work report on various deliverables assigned by Oxfam

3 Separate documents for 3 districts


Reporting Line Manager

The consultancy firm will work under the direct supervision of District Oxfam shelter Officers of the respective districts (Dhading, Nuwakot and Sindhupalchowk) and will be reporting directly to them.

Duration: Start date and completion date

The assignment is expected to start from Second week of  December 2017 till end of March 2018 (3months and 15days)

Detail Budget breakdown





Unit Cost

Total Cost



Lead Engineer (Bachelor in Engineering with min 3 years of experience in similar work)







Supervisor (Overseer with min. 3 years of experience in similar work)







Miscellaneous / Stationaries







Sub Total







VAT (13%)













Terms of Payment

The last instalment will be paid upon the submission of assignment as per this Terms of reference with full satisfaction evaluated by hiring manager.

Documents for submission

  • Technical and Financial proposal with the updated CVs of lead Consultants 
  • VAT registration certificate 
  • Tax clearance certificate of FY 2073-74
  • Company registration certificate

Confidentiality / Non-disclosure

All material issued in connection with this ToR shall remain the property of Oxfam and shall be used only for the purpose of this procurement exercise. All information provided shall be either returned to Oxfam or securely destroyed by unsuccessful applicants at the conclusion of the procurement exercise.

During the performance of the assignment or at any time after expiry or termination of the Agreement, the Consultant shall not disclose to any person or otherwise make use of any confidential information which s/he has obtained or may in the course of this agreement relating to partner organization/Oxfam, the respondents or otherwise.

The consultant will be required to sign a non disclosure / confidentiality agreement as part of their undertaking of this work. 

Intellectual property, Copyright, and Ownership of all prepared information

The Consultant shall retain all rights to pre-existing (background) intellectual property or materials used by the Consultant in the delivery of this study. All arising intellectual property, ideas, materials, processes or processes formed in contemplation, course of, or as result of this study shall be passed to Oxfam without restriction.

The Consult shall warrant that all arising Intellectual Property, materials and/or products produced in pursuit of this study shall be original, and shall not infringe on any third party’s claim. All technical or business information, in whatever medium or format, originated, collated or prepared by or for the Consultant in contemplation, course of, or as result of this assignment shall be transferred to Oxfam without restriction on completion and shall not be used by the Consultant for any other purpose without express written permission of Oxfam’s Head of Programme Funding.

Copyright of all arising documents, data, information or reports produced by the Consultant under this agreement shall belong to Oxfam and will be passed to Oxfam without restriction. Such documents, data, information and reports shall not be used by the Consultant for any other purpose other than in conjunction with this assignment, without the express written permission of Oxfam’s Head of Programme Funding.


The Consulting VAT Registered Individual/Firm should submit a proposal to Oxfam by 10th December 2017 via mail to, clearly mentioning the title of assignment in their email subject line. 

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Oxfam has been working in Nepal since the early 1980s undertaking various development initiatives addressing the poverty and injustice faced by women and other socially and economically excluded groups. The level of Oxfam’s engagement increased substantially after restoration of democracy in 1990 as it became easier for civil society to work in the new political environment.Over the years, Oxfam has worked in partnership with local civil society organisations and the government to promote rural livelihoods, and vulnerable communities’ resilience to climatic shocks and disasters. It has also significantly contributed to empowering community people, especially women, to; negotiate with people in power, influence decision making processes, claim rights and essential services to which they are entitled, demand accountability on the part of duty bearers and engage larger masses in advocacy efforts. Oxfam also worked closely with UNHCR in providing assistance to Bhutanese refugees during the 1990s.Oxfam and its long term programme partners believe that the underlying structural causes and drivers of poverty must be addressed if improvements in people’s lives are to be broad and lasting. Poverty is not one-dimensional; nor is it purely local in its causes and solutions. Therefore, Oxfam’s work addresses not only material and technical change, but also the related economic, social, institutional and policy changes which are necessary to end poverty and achieve development and wellbeing.The Oxfam Nepal Vision is: The people of Nepal are empowered and work together to attain a life of dignity with justice and equal rights for all.The Overall Nepal Programme Goal is: to improve the well being of vulnerable people through strengthening their participation in development and governance processes and reducing poverty and suffering.
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