VACANCY ANNOUNCEMENT
Organization: UNDP
Position:Operations Assistant
Job ID:20486
Duty Station: Kathmandu, Nepal
Grade: SB3
Vacancy Type: Service Contract (SC)
Posting Type:External
Bureau: Asia & the Pacific
Contract Duration
Six months with possibility of extension
This position is open to Nepalese nationals only.
Background
The UNDP Electoral Support Project has been providing advice, technical assistance and operational support to electoral processes in Nepal since 2008, including throughout the 2013 and 2017 elections. The project was extended to the end of 2019, primarily to consolidate its achievements, ensure sustainability, provide advice for ongoing electoral activities and to continue strengthening the capacity of the Election Commission of Nepal (ECN) and other stakeholders. The project is headed by an international Chief Technical Advisor and Project Manager (CTA) and includes a number of national specialists who cover specific areas of electoral support as well as assistant and support staff.
The Operation Assistant provides administrative and logistic support to the organization of project activities, notably events, trainings and workshops in Kathmandu and across Nepal. The Operations Assistant reports to the ESP Administrative and Finance Officer.
Duties and Responsibilities
1. Provide operational and logistic support for project activities in Kathmandu as well as in the field;
• Support in organizing workshops, seminars, trainings including arrangement for venue, logistics, transportation and documentation of events;
• Provide support to maintain records and minutes of all project related meetings/workshops;
2. Ensure all project related materials are properly documented and easily accessible;
3. Maintain a filing system for ESP in Kathmandu;
4. Management of payments as per UNDP policies and procedures;
5. Assists the programme unit in fulfillment and execution of established policies and procedures on administrative issues;
6.Coordinate communication with other professional and administrative staff both within and outside the project;
7. Undertake day-to-day administrative tasks for the smooth running of project activities;
8. Perform other related duties a s required.
Competencies
Delivery
Ability to get things done while exercising good judgement
Level 3: Takes responsibility for addressing critical situations and delivering core value
Communication
Ability to listen, adapt, persuade and transform
Level 3: Expresses information and views with adaptive reasoning and appreciation for complexity and variation
Innovation
Ability to make new and useful ideas work
Level 3: AAdapts deliverables to meet client needs
Leadership
Ability to persuade others to follow
Level 3: Proactively seeks and recognizes contributions of others
People Management
Ability to improve performance and satisfaction
Level 3: Appropriately involves team in different stages of work and decision-making
Technical/Functional
Office Administration
Ability to manage day-to-day office activities (including but not limited to travel management, facilities and asset management, policy and procedures maintenance) to meet operational needs Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
Logistics
Knowledge of logistics operations, principles and methods, and ability to apply to strategic and/or practical situations Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
Team Building
Ability to work effectively with diverse groups of professionals towards common goals Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
Quality Assurance
Ability to perform administrative and procedural activities to insure that quality requirements and goals are fulfilled Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
Required Skills and Experience
Education:
• Completion of Bachelor’s degree from a recognized university.
Experience:
• A minimum of three years of experience in administration or logistic support roles in similar kind of projects / field.
• Demonstrated ability to work independently is required.
• Knowledge of UNDP operational policies and procedures is desirable.
• Previous work experience with UNDP or other United Nations agencies is desirable.
Language Requirements:
• Good command of written and spoken English and Nepali languages are required.
Other:
• Good knowledge of office computer application such as Word, Excel and Power point is required.
Last date to apply: 25 January 2019
