VACANCY ANNOUNCEMENT
Organization: IOM – International
Position Title : Resources Management Officer
Duty Station : Kathmandu, Nepal
Classification : Professional Staff, Grade P3
Type of Appointment : Fixed term, One year with possibility of extension
Estimated Start Date : As soon as possible
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading
UN agency in the field of migration, works closely with governmental, intergovernmental and
non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:
1. Internal candidates
2. Qualified applicants from the following NMS countries:
Antigua and Barbuda, Benin, Bahamas, Botswana, Belize, Congo, Cabo Verde, Djibouti, Micronesia (Federated States of), Gabon, Gambia, Guyana, Iceland, Comoros, Lesotho, Luxembourg, Libya, Montenegro, Marshall Islands, Mauritania, Maldives, Malawi, Namibia, Nauru, Papua New Guinea, Paraguay, Seychelles, Slovenia, Suriname, El Salvador,
Swaziland, Timor-Leste, Trinidad and Tobago, Holy See, Saint Vincent and the Grenadines, Venezuela (Bolivarian Republic of), Vanuatu, Samoa
Context:
Under the direct supervision of the Chief of Mission (CoM) in IOM Nepal and in close coordination with the Regional Office for Asia and the Pacific (ROAP) and the Department of Resources Management (DRM) and other relevant units at Headquarters (HQs), as well as Manila Administrative Centre (MAC) and Panama Administrative Centre (PAC) the successful candidate will be responsible and accountable for managing the budgetary, financial, human resources and administrative functions of the Mission and its sub-offices.
Core Functions / Responsibilities:
1. In coordination with the CoM, monitor compliance with general instructions of IOM and relevant permanent instructions for the whole Mission, namely in the areas of general administration, finance and human resources.
2. Monitor and oversee the financial management for all activities of the Mission; including the oversight of financial expenditures and accountability and the undertaking of financial analysis of projects in the mission.
3. Coordinate the preparation of donor financial reports in accordance with IOM regulations and established procedures.
4. Maintain appropriate internal controls to safeguard the Organization’s assets, control the treasury, and prevent fraud.
5. Assist, advice and support the CoM, and the Programme/Project Managers in the preparation of the annual budget(s) for the Mission, oversee budget control processes and analyse variances between budget and actual expenditures. Assist and provide oversight in the preparation of budgets for new programmes.
6. Monitor and inspect payroll versus budgets ensuring that salaries are correctly allocated to projects consistent with IOM’s projectization criteria.
7. Maintain financial procedures, ensure that local administrative procedures are in place and followed in accordance with the Organization’s regulations, procedures and practices, and recommend modifications to, or new, permanent instructions and procedures.
8. In close coordination with the Senior Regional Resource Management Officer and relevant HR staff in PAC and MAC, provide guidance and assist the CoM in managing the human resources function. Pre-screen candidates for recruitment, apply HR policies, rules and regulations, and make recommendations for resolving difficult or sensitive cases.
9. With guidance and instructions from the CoM, ROAP, MAC, PAC and HQs negotiate Agreements and amendments, including all contractual terms that IOM has with contracting agencies and partners.
10. Supervise and train staff and project managers on IOM’s administrative/financial policies and procedures; evaluate regular financial reports and take action to resolve anomalies and unusual trends.
11. Supervise the procurement and logistic services, ensuring that contracts with suppliers of goods and services are in line with the Organization’s procedures, regulations and guidelines; oversee the management of the fleet of vehicles and maintenance of buildings as well as the functioning of support services in the Mission.
12. Support and offer guidance to other units (programmes) on matters related to IOM administrative issues, local institutions and regulations and human resources problems with a view to increasing their effectiveness.
13. Liaise with relevant units at RO, HQs, MAC and PAC as well as relevant external counterparts with regard to the financial and administrative activities of the Mission; report regularly on the financial situation of the Mission and provide other information as necessary.
14. Undertake regular duty travels to the Sub-Office(s)/field projects in order to ensure that IOM
rules, regulations and procedures are adequately followed and in compliance.
1. Perform such other duties as may be assigned.
Required Qualifications and Experience:
Education
• Master’s degree in Finance, Accounting, Public Administration, Business Administration, Commerce or a related field from an accredited academic institution with five years of relevant professional experience; or
• University degree in the above fields with seven years of relevant professional experience.
• Professional certification as chartered accountant (CA) or certified public accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) will be a distinct advantage.
Experience
• Experience in financial management, accounting and budgeting;
• Good knowledge of human resources management;
• Experience in managing diverse procurement and logistics operations;
• Demonstrated experience in training and managing large teams of co-workers, vendors and suppliers;
• Excellent level of computer literacy.
Languages
Fluency in English is required. Working knowledge of any local language is an advantage.
Desirable Competencies:
Behavioral
• Accountability – takes responsibility for action and manages constructive criticisms;
• Client Orientation – works effectively well with client and stakeholders;
• Continuous Learning – promotes continuous learning for self and others;
• Communication – listens and communicates clearly, adapting delivery to the audience;
• Creativity and Initiative – actively seeks new ways of improving programmes or services;
• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;
• Performance Management – identify ways and implement actions to improve performance of self and others;
• Planning and Organizing – plans work, anticipates risks, and sets goals within area of responsibility;
• Professionalism – displays mastery of subject matter;
• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;
• Technological Awareness – displays awareness of relevant technological solutions;
• Resource Mobilization – works with internal and external stakeholders to meet resource needs of IOM.
Other:
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
Last date to apply: 19 July 2017
HOW TO APPLY
