Job Description

About Us

Award Global, founded in 2005, is a group company with five offices in Australia, China, and the Philippines. We integrate real estate development and sales, property management, financial services, and international remittance.

Since our inception, Award Global has provided comprehensive financial services to various clients, including Chinese Australians, international students, and individuals overseas. Our services cover home loan financing, real estate investment advice, fund and wealth management products, business investment solutions, property management, and foreign exchange transfers. With a wealth of local experience in real estate development, we also offer project development and trusteeship services for high-value investors.

Over the past 19 years, Award Global has operated with the corporate ethos of "Integrity-Based, Diligence-Oriented." We have established 24 branches in major cities such as Sydney, Melbourne, Brisbane, Canberra, Adelaide, Perth, and other locations, with our services extending across all regions of Australia and New Zealand.

We hold a leading market share in the mortgage broking industry, with total cumulative settlements exceeding $20 billion—a figure expected to grow. Our standardized management approach and high-quality customer service have made us the largest one-stop financial service group in Australia, dedicated to helping you settle down and purchase property in the country.

Role Overview

We are seeking a highly organised, discreet, and proactive Executive Assistant to provide

comprehensive support to the Managing Director. This is a dual-function role that combines traditional executive assistance with limited administrative support for our Kathmandu office operations. The role demands flexibility, trust, excellent time-management skills, and the ability to work across different time zones.

Key Responsibilities

Executive & Administrative Support

Manage the Managing Director's calendar, appointments, and travel arrangements

Act as the primary point of contact between the Managing Director and internal/external

stakeholders

Prepare and coordinate correspondence, presentations, and reports as required

Assist with inbox management, prioritising emails and ensuring timely follow-ups

Coordinate meetings, develop agendas, and track action items through to completion

Handle all confidential information with the highest level of discretion and professionalism

Administrative Duties — Kathmandu Office (2

00 PM – 4:00 PM Daily)

Given the time zone difference between Australia and Nepal, the final two hours of each working day (2:00 PM – 4:00 PM Kathmandu time) will be dedicated to supporting the Award Global Admin Team based in Kathmandu. Duties include:

Providing administrative support to the Kathmandu office operations

Assisting with documentation, data entry, and coordination tasks as directed

Liaising with the local admin team to ensure smooth day-to-day operations

Supporting cross-office communication and workflow management

Skills & Experience

Proven experience as a Personal Assistant, Executive Assistant, or similar administrative role

Minimum 1–3 years of relevant experience (adjustable based on the candidate's level)

Strong organisational and time-management skills with the ability to manage multiple priorities

High level of professionalism, discretion, and reliability at all times

Excellent written and verbal communication skills in English

Demonstrated ability to work independently and proactively anticipate needs

Flexible and adaptable approach to a dynamic, fast-paced work environment

Proficiency with office management systems, scheduling tools, and databases

PERSONAL ATTRIBUTES

Trustworthy, detail-oriented, and dependable

Calm under pressure with a solutions-focused mindset

Warm, respectful, and professional when engaging across all levels

Willing to support both professional and personal priorities of the Managing Director as required

Culturally sensitive and comfortable working in a multicultural environment

Experience & Qualifications

Proven experience as an Executive Assistant, Personal Assistant, Administrative Assistant, Office Assistant, or similar role

Minimum 1–3 years of relevant administrative experience

Experience with office management systems and procedures

Familiarity with scheduling tools and databases is advantageous

Strong computer literacy, including proficiency in Microsoft Office Suite

Why Join Us?

Competitive compensation and benefits.

Supportive and collaborative team environment.

5 Working Days per week.

Comprehensive Health & Medical Insurance.

Please review the job description carefully and only apply if the role aligns with your qualifications and experience. Skills: executive administrative assistance,communication,office,management,administrative