Executive VA

Job Description

Executive Virtual Assistant

Your Mission, Our Momentum

TalentPop is a rapidly growing e-commerce enabler focused on fueling business success. We need an organized, dynamic, and highly reliable Executive Virtual Assistant to be the remote anchor for our leadership team.

This is more than an administrative role—it's an opportunity to become a key partner in executive success, providing the seamless support that drives our company forward. If you're a self-starter who excels in a virtual environment, we want to hear from you.

What You'll Be Doing

The Core of the Role

You are the remote anchor ensuring our executives operate at peak efficiency. Your expertise will cover:

Executive Calendar Mastery

Own complex scheduling, meeting coordination, and time management.

Flawless Travel Planning: Coordinate all domestic and international travel logistics (flights, hotels, detailed itineraries).

Professional Communication: Draft, edit, and manage high-level email correspondence and internal communications.

Project & Task Management: Proactively track administrative tasks, deadlines, and project milestones.

Document & Presentation Prep: Create, format, and organize critical reports, presentations, and confidential files.

Discreet Confidentiality: Handle all sensitive company and executive information with absolute discretion.

What You'll Bring

Your Qualifications

We're looking for a highly capable professional who is ready to jump in and make an immediate impact.

Experience: At least 6 months of dedicated experience in an Executive Assistant, Personal Assistant, or high-level administrative support role.

Mindset

Independent, highly reliable, detail-oriented, and a proactive problem-solver.

Tech Fluency: Expert use of calendar and collaboration tools (e.g., Google Workspace, Microsoft Office) and general remote work platforms.

Communication

Exceptional, professional, and clear written and verbal skills.

Availability

Must be able to work full-time (40 hours/week) during standard US business hours.

Why Join the TalentPop Team?

Work in an environment that is supportive, flexible, and built for high performance.

100% Remote

Work from anywhere that suits your lifestyle.

Professional Growth

Access a clear path for continuous learning and career development.

Real Impact

Directly contribute to the daily efficiency and strategic output of our leadership.

Excellent Benefits: Generous Paid Time Off (PTO) and Health Coverage, including either full health and dental insurance or a comprehensive monthly health stipend.

Ready to become an integral part of our team?

Please include the application code VA in your submission to be considered.