Job Description

Job Summary

The Admin Manager is responsible for leading and managing all corporate administration functions to ensure smooth, efficient, and cost-effective operations across the organization. The role oversees office administration, facilities management, vendor management, security, transportation, asset management, statutory compliance, and employee support services while driving operational excellence and cost optimization.

Key Responsibilities

Administrative Operations

Develop and implement administrative policies, procedures, and best practices.

Ensure efficient day-to-day office operations across all locations.

Monitor administrative budgets and control operational expenses.

Drive continuous improvement initiatives for administrative processes.

Facilities Management

Oversee maintenance and upkeep of office premises, buildings, and infrastructure.

Ensure a safe, secure, and productive working environment.

Manage space planning, office renovations, and workplace optimization.

Coordinate utility services and facility-related contracts.

Vendor & Contract Management

Identify, evaluate, and manage vendors and service providers.

Negotiate contracts and service agreements to achieve cost efficiencies.

Monitor vendor performance and compliance with service-level agreements.

Ensure timely renewal and administration of contracts.

Security & Compliance

Oversee office security systems, access controls, and security personnel.

Ensure compliance with statutory, regulatory, and corporate requirements.

Manage insurance policies related to facilities, assets, and operations.

Support audits and compliance reviews.

Asset & Inventory Management

Maintain records of company assets and inventories.

Implement asset tracking and disposal procedures.

Ensure proper utilization and maintenance of office equipment and resources.

Transportation & Travel Management

Manage company vehicle fleets and transportation services.

Oversee employee travel arrangements, accommodations, and logistics.

Ensure cost-effective travel and transportation management.

Team Leadership

Lead and mentor the administration team.

Set performance goals and conduct regular performance reviews.

Promote a culture of accountability, service excellence, and teamwork.

Business Support Services

Support company events, meetings, conferences, and corporate functions.

Coordinate with HR, Finance, Procurement, IT, and other departments.

Ensure high standards of employee and visitor experience.

Required Qualifications

Bachelor's degree in Business Administration, Management, Public Administration, or a related field.

Master's degree (MBA or equivalent) preferred.

Professional certifications in Facilities Management, Administration, or Operations Management are advantageous.

Required Skills

Strong leadership and people management skills.

Excellent organizational and multitasking abilities.

Budgeting and cost-control expertise.

Vendor and contract negotiation skills.

Facilities and asset management knowledge.

Strong problem-solving and decision-making capabilities.

Excellent communication and stakeholder management skills.

Knowledge of health, safety, and compliance requirements.

Key Competencies

Strategic Thinking

Operational Excellence

Team Leadership

Stakeholder Management

Cost Optimization

Risk Management

Process Improvement

Service Orientation

Software Proficiency

Microsoft Office Suite (Excel, Word, PowerPoint)

ERP Systems

Facilities/Asset Management Software