Job Description

One Heart Worldwide (OHW) is an International Non-Governmental Organization that has been working in the area of Maternal and Neonatal Health (MNH) since 2011. OHW works with local communities and local health service providers to develop a culturally appropriate Network of Safety around mothers and infants, by raising awareness, teaching good practices, and distributing essential equipment to ensure that mothers and infants survive delivery and the first months of life.

Details / requirements

Position

Administrative Officer

Duty Station

Kathmandu

The Administrative Officer will provide executive secretarial and administrative support for smooth office operations. The role handles calendars, correspondence, travel arrangements, meeting follow-ups, front desk functions, office logistics, vehicle administration, and supervision of support staff to maintain a well-organized and effective workplace.

Major Duties and Responsibilities

Office Secretariat duties

Set calendars, schedule appointments, and travel arrangements for senior leadership.

Screen and manage calls, emails, and correspondence on behalf of leadership, maintaining professional communication standards.

Handle sensitive and confidential information with a high level of professionalism and integrity.

Track action items of executive meeting notes and follow up on assigned tasks.

Front Desk & Administrative duties

Manage the office front desk and handle office calls.

Provide logistic support in office meetings, events and recruitment process.

Handle office petty cash

custodian, claims and replenishment.

Staff travel arrangements – air ticketing for field mobility

Ensure timely payment of office utilities – water and electricity

Collect and process staff medical insurance claims.

Handle OHW vehicle mobility, proper log records and registration renewals

Supervise support staff for office housekeeping and security of office premises.

Other related duties as assigned by the supervisor.

Qualifications & Experiences

Bachelor’s degree in Business Administration/ Management or in a related field

Minimum of four years of experience in a similar role and responsibilities

Required Skills & Attributes

Proficiency in Microsoft Office, Google Workspace and Nepali typing.

Strong written and verbal communication skills

Ability to work independently and collaboratively

Proactive, self-motivated and adaptable in fast-paced environments

WHAT WE VALUE

At OHW, we value diversity, equity, and inclusion, and we understand the value of developing a team with different perspectives, educational backgrounds, and life experiences. We prioritize diversity within our team, and we welcome candidates from all gender identities, castes, religious practices, sexual orientations, and abilities – among many others. We encourage people from all backgrounds to apply for positions at OHW.

Application Procedures

Interested candidates who meet the above requirements are requested to visit the Application link and submit their application through the online portal by June 14, 2026.

OHW reserves the right to cancel, postpone, or modify the whole recruitment process and reject any/all applications without specifying any reasons whatsoever.

To apply for this job please visit forms.gle.