About Kalash ServicesKalash Services Pvt. Ltd. is a leading Business Process Outsourcing (BPO) company based in Lalitpur, Nepal, providing high-quality inbound and outbound customer support solutions. We are committed to delivering exceptional service through innovation, technology, and a highly skilled workforce. We are seeking a proactive and organized Office Coordinator to ensure the smooth day-to-day operations of our office and provide administrative support across departments.Role DescriptionThe Office Coordinator is responsible for managing daily office operations, maintaining administrative efficiency, coordinating internal activities, supporting HR and management, and ensuring a productive and well-organized work environment. The ideal candidate should possess excellent organizational, communication, and multitasking skills.Key ResponsibilitiesOffice Administration

• Oversee the daily administrative operations of the office.
• Ensure the office environment is clean, organized, and fully operational.
• Maintain office supplies and coordinate procurement when required.
• Monitor office equipment and arrange maintenance or repairs.
• Manage incoming and outgoing correspondence, courier services, and official documents.

Coordination & Communication

• Coordinate with internal departments to ensure smooth workflow and communication.
• Schedule meetings, appointments, and conference room bookings.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Assist management in coordinating company events, training sessions, and employee activities.

Documentation & Record Management

• Maintain physical and digital records in an organized and confidential manner.
• Prepare reports, letters, memos, and other administrative documents.
• Track office expenses and maintain administrative records.
• Ensure proper filing and document control procedures are followed.

HR & Administrative Support

• Assist HR with employee onboarding, orientation, and documentation.
• Maintain employee attendance and leave records when required.
• Coordinate interview schedules and support recruitment logistics.
• Support employee engagement activities and internal communications.

Vendor & Facility Management

• Coordinate with vendors and service providers for office-related services.
• Monitor housekeeping, security, utilities, and facility maintenance.
• Ensure compliance with office health, safety, and company policies.

Qualifications

• Bachelor's degree in Business Administration, Management, Human Resources, or a related field.
• Minimum 1 year of experience in office administration, office coordination, or administrative support. (Fresh graduates with exceptional organizational skills may also apply.)
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with document management and office coordination is preferred.

Required Skills

• Excellent organizational and time management skills.
• Strong verbal and written communication skills.
• Ability to multitask and prioritize work effectively.
• High level of professionalism and confidentiality.
• Strong interpersonal and coordination skills.
• Problem-solving and decision-making abilities.
• Attention to detail and accuracy.
• Ability to work independently and collaboratively.

Core Competencies

• Effective Communication – Communicates clearly and professionally with employees, management, and external stakeholders.
• Organization & Planning – Efficiently manages multiple administrative tasks while maintaining accuracy.
• Team Collaboration – Works effectively across departments to support organizational goals.
• Integrity & Confidentiality – Handles sensitive information with discretion and professionalism.
• Customer & Service Orientation – Provides timely administrative support while maintaining a service-focused attitude.
• Adaptability – Responds positively to changing priorities in a fast-paced BPO environment.

Join Kalash Services Pvt. Ltd. and become an integral part of a team that keeps our operations running efficiently while supporting organizational success.Skills: bpo,confidentiality,administrative,management,communication,operations