Position

Program Coordinator

Job Overview

The Program Coordinator is responsible for providing academic and administrative leadership for the assigned academic programs. The position ensures the effective delivery of academic activities, faculty management, student success initiatives, examination management, admissions, industry collaboration, compliance, and overall program development. The Program Coordinator shall work towards achieving academic excellence, operational efficiency, stakeholder satisfaction, and sustainable growth of the program.

Major Duties and Responsibilities

Academic Management

Oversee syllabus and micro syllabus design, implementation, review, and improvement.

Ensure effective teaching and learning practices and academic quality standards.

Develop annual academic calendars and academic plans.

Introduce and implement non-credit and skill enhancement programs.

Monitor academic performance and program outcomes.

Faculty Management

Supervise faculty workload and performance.

Conduct faculty performance evaluations.

Organize faculty development and training programs.

Support recruitment, orientation, and retention of faculty members.

Student Affairs

Monitor student progress, attendance, retention, and academic performance.

Organize academic counseling, mentoring, and career development activities.

Manage student clubs, ECA, and CCA activities.

Coordinate internship and placement activities.

Resolve student grievances and disciplinary matters.

Examination Management

Plan and supervise internal examinations, practical examinations, and viva voce.

Ensure timely publication of examination results.

Prepare and submit internal evaluation marks to the university.

Maintain the accuracy and confidentiality of examination records.

Administration and Operations

Supervise the day-to-day operational activities of the program.

Prepare academic and administrative reports.

Coordinate logistics and resource management.

Draft policies, procedures, prospectus, and academic documents.

Stakeholder Engagement

Maintain relationships with students, parents, alumni, industries, universities, and professional bodies.

Establish industry partnerships and facilitate internship opportunities.

Organize seminars, conferences, workshops, and guest lectures.

Admissions and Marketing

Lead admission counseling activities.

Conduct presentations for prospective students.

Support entrance examinations and preparatory classes.

Verify and support marketing and promotional activities.

Budget & Resource Management

Prepare and manage the annual departmental budget in coordination with management.

Ensure effective utilization of financial, physical, and academic resources.

Monitor resource requirements and recommend procurement to support academic and operational activities.

Reporting and Compliance

Submit regular reports to management.

Ensure compliance with university, UGC, and institutional requirements.

Conduct faculty meetings and maintain proper documentation.

Performance Measurements

i. Academic Excellence & Curriculum Management: 100% of syllabus and micro syllabus reviewed annually, academic calendar published before the commencement of the academic year, minimum 95% university pass rate, zero scheduling conflicts, and at least one new skill enhancement or non-credit program launched annually.

ii. Faculty Leadership & Student Success: 100% faculty appraisal completed, at least 90% of faculty meeting performance standards, a minimum of one faculty development program per semester, a student retention rate of at least 95%, and a student satisfaction score of at least 80%.

iii. Examination & Operational Management: Zero critical errors in examination results and university submissions, timely publication of internal examination results,

Submission of all required reports within deadlines, effective day-to-day operations, and implementation of approved academic policies and procedures.

iv. Industry Engagement, Placement & Program Growth: Minimum of five industry partnerships or MOUs annually, placement rate of at least 80%, minimum of two

seminars/workshops/guest lectures annually, growth in student enrollment, and increased internship opportunities for students.

v. Admissions, Compliance & Reporting: Achievement of approved enrollment targets, successful admission counseling and promotional activities, 100% compliance with university and institutional requirements, Effective utilization of resources within approved budget, timely submission of daily and weekly reports, and effective conduct of faculty and academic meetings.

Job Specifications

Education and Experience

At least MPhill Degree relevant discipline from a recognized university.

Minimum 5 to 7 years of teaching experience in higher education.

Minimum 10 years of experience in academic administration, program coordination, or leadership roles, including at least 5 years in a leadership position at a Tribhuvan University-affiliated college.

Knowledge, Skills, and Competencies

University regulations, academic policies, and quality assurance requirements.

Academic planning, curriculum development, and examination management systems.

Student support and placement practices.

Educational administration and stakeholder management.

Leadership and team management.

Strategic planning and decision making.

Communication and presentation skills.

Problem solving and conflict resolution.

Report writing and documentation.

Organizational and coordination skills.

High level of integrity and professionalism.

Commitment to academic excellence.

Confidentiality and ethical conduct.

Results-oriented and proactive approach.

Adaptability and willingness to undertake additional responsibilities.

Application Expiry Date

2026-08-30