About The RoleNexus FullCircle Inc. is looking for a highly organized and proactive Executive Assistant – Operations & Documentation to support the Managing Director in daily operations, business coordination, and documentation management. This role serves as a central coordination point between departments, ensuring smooth communication, timely follow-ups, proper documentation, and effective execution of management directives.The ideal candidate should be detail-oriented, professional, capable of handling multiple priorities, and comfortable working with cross-functional teams.Key Responsibilities

• Provide administrative and operational support to the Managing Director.
• Manage schedules, meetings, calendars, and executive communications.
• Prepare meeting agendas, Minutes of Meeting (MOM), reports, and presentations.
• Track action items and follow up with departments to ensure timely completion.
• Coordinate with Digital Marketing, ERP, Business Development, HR, Accounts, and other teams on operational matters.
• Monitor project progress, departmental updates, and management directives.
• Prepare and maintain SOPs, policies, reports, proposals, contracts, and company records.
• Maintain organized documentation and ensure proper version control.
• Prepare daily, weekly, and monthly operational reports and dashboards.
• Support process improvement initiatives and operational efficiency projects.
• Maintain confidentiality and professionalism while handling sensitive information.

Requirements

• Bachelor's Degree in Business Administration, Management, Information Management, Engineering, or a related field.
• Minimum 3 years of experience in Operations, Administration, Executive Assistance, Project Coordination, Banking, or Business Operations.
• Experience in documentation, reporting, and cross-functional coordination is preferred.

Skills & Competencies

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Professional business writing and reporting skills.
• Strong coordination and follow-up capability.
• Attention to detail and problem-solving mindset.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
• Experience in SOP preparation and documentation management.
• Basic understanding of ERP systems will be an advantage.
• High level of integrity, accountability, and confidentiality.

What We Are Looking For

• A proactive individual who can take ownership of tasks and drive them to completion.
• Someone who can coordinate effectively with multiple departments and stakeholders.
• A professional who thrives in a fast-paced environment and can manage competing priorities.
• A detail-oriented candidate with strong documentation and reporting skills.