The administrative Executive will hire, train, and evaluate administrative team members; develop, review, and improve policies, systems, and procedures; and generally ensure the office operates smoothly and efficiently.

Key Responsibilities

Operations Management

• Manage and supervise the day-to-day office operations.
• Ensure smooth coordination among all departments.
• Monitor daily tasks and follow up on pending activities.
• Report operational updates, issues, and progress to senior management.
• Maintain an organized, efficient, and productive work environment.

Documentation & Compliance

• Verify all incoming and outgoing documents using standardized checklists.
• Ensure accuracy, completeness, and proper filing of company records.
• Maintain confidential company documents securely.

Communication & Coordination

• Act as the communication bridge between staff and management.
• Coordinate meetings and follow up on action items.
• Ensure effective communication with Bank, suppliers, freight forwarders, and government authorities.

Office Administration

Supervise office administration and staff coordination.

Develop and improve operational procedures.

Support management in achieving operational efficiency and service excellence.

Assist in implementing company policies and performance standards.