Executive Assistant

Job Description

The role provides high-level administrative and organizational support to executives by managing schedules, coordinating meetings, handling correspondence, maintaining records, and ensuring smooth communication with internal and external stakeholders while maintaining strict confidentiality.

Job Responsibilities:

• Manage executive schedules, calendars, appointments, and meetings
• Prepare, review, and organize correspondence, reports, presentations, and documents
• Coordinate meetings, prepare agendas, take minutes, and follow up on action points
• Act as a point of contact between executives and internal/external stakeholders
• Handle confidential and sensitive information with discretion
• Assist in planning, travel arrangements, and logistics for official engagements
• Maintain filing systems (physical and digital) and records management
• Monitor deadlines and ensure timely execution of assigned tasks
• Support coordination of projects and special assignments as directed by management
• Perform other administrative and office support duties as required

 

Job Specification

• Bachelor’s degree in business administration, Management, or a related field (preferred).
• Minimum 2 years of experience in a related administrative or executive support role

Personal Attributes

• Discreet, trustworthy, and reliable
• Proactive and self-motivated
• Well-presented with a professional demeanor
• Flexible and adaptable to changing priorities