Terms of Reference (ToR) – Expression of Interest (EOI)- Video Content Development

Deadline

1 September 2026, 5:00 PM (Nepal Standard Time)

Youth Innovation Lab (YI-Lab) is a not-for-profit civic tech company that works at the intersection of emerging cutting-edge technological tools and their applications by equipping young professionals to solve emerging challenges in our community. YI-Lab's mission statement is, ‘to engage young people to bridge science to people and policy through innovation’. YI-Lab harnesses indigenous knowledge, citizen science approaches, develops low-cost technological solutions, promotes open data, promotes entrepreneurship, and conducts evidence-based advocacy campaigns. YI-Lab provides a conducive environment for young people to co-create solutions for inclusive development.

HeatAI (“Harnessing Equitable Actionable Technologies through Artificial Intelligence”) is one of YI-Lab's flagship initiatives, funded under a Global Resilience Partnership (GRP) grant and piloted in Nepalgunj Sub-Metropolitan City, one of Nepal's hottest urban centres, where temperatures regularly exceed 38°C and severe heat events disproportionately affect women, children, outdoor workers, and marginalized communities in informal settlements. HeatAI combines an AI-powered forecasting platform with a network of low-cost environmental sensors deployed in schools and community hotspots to deliver localised, actionable early warnings up to seven days ahead.

Alongside the technology, HeatAI embeds a Heatwave Resilience Fellow within the municipality to translate forecasts into coordinated local action and delivers community and school-based education so that residents, teachers, and students can understand and act on the warnings they receive. As part of this education component, five bilingual (Nepali/Awadhi) heatwave education modules are being developed for deployment on Shikshya.org, YI-Lab's open-access e-learning platform. This assignment covers the video content that will accompany each of these five modules.

The objective of this consultancy is to storyline the scripts and produce video content for the five HeatAI heatwave education modules on Shikshya.org. Based on feedback from participating schools, the videos should be animated and graphically engaging rather than narration-heavy, so that content lands clearly with a school-age audience. The specific objectives are:

YI-Lab invites a dynamic, enthusiastic, and experienced firm/consultant with a strong animation and graphics portfolio to apply for this assignment.

Strong visual storytelling skills, with the ability to translate technical scripts into clear, engaging, animated sequences for children.

Expertise in animation and video production services, from storyboarding through editing and sound design, resulting in a polished final product.

Excellent communication skills, with the ability to work collaboratively with the project team, the Heat Subject-Matter Expert, and the language interpreter to achieve project goals.

7. Tentative Tasks and Deliverables

The calculated duration for the consultancy will be 30 days, effective from the contract signing date, with all deliverables completed before Dashain 2026. The consultant/firm will directly report to the Project Coordinator and work in close coordination with the Heat Subject-Matter Expert (for technical accuracy) and the Awadhi language interpreter (for language localization).

• For the avoidance of doubt, consultation/coordination meetings with the project team shall not be treated as working days.

10. Equipment for the Assignment

All equipment required for this assignment (cameras, animation software, editing hardware/software, etc.) shall be managed by the consultant/firm.

11. Confidentiality, Non-Disclosure, and Property Rights

The consultant/firm should understand and accept that all materials produced as a result of their work are YI-Lab's property; only YI-Lab shall maintain the right to distribute and/or publish them, though the consultant/firm may use published materials publicly as an example of their work. Any violation of copyright law will be pursued appropriately.

12. Evaluation of the Proposals

All applications will be evaluated against the criteria below by an Evaluation Committee

13. Proposal Submission Details

Interested consultants are requested to submit their Technical and Financial Proposals, along with required documents (PAN/VAT, Company Registration and Latest Tax Clearance), to YI-Lab by September 1, 2026, 5:00 PM. Proposals can be submitted electronically to YI-Lab’s procurement email, [email protected] In addition, applicants can also submit a sealed hard copy of the Technical and Financial Quotations to YI-Lab’s office by the same deadline, with the Technical and Financial Quotations sealed separately as per Section 7.

For queries, write to YI-Lab at

[email protected]

The following documents are expected as part of the technical and financial submission

Other mandatory documents to be submitted alongside the above

Please merge these into a single PDF file before submission.

https://www.jobsnepal.com/expression-of-interest-eoi-video-content-development-143862