2. Key Responsibilities

A. Human Resources

Maintain and update employee personal files, HR records, and HRMS data.

Assist in recruitment activities including vacancy posting, CV screening, interview coordination, and joining formalities.

Prepare and maintain employee letters, notices, and other HR documents as instructed.

Assist with attendance, leave, overtime, and employee information records.

Support onboarding, orientation, confirmation, transfer, promotion, and separation processes.

Assist in maintaining the recruitment tracker and other HR reports.

Respond to routine employee queries and coordinate with the concerned HR team for resolution.

Maintain confidentiality of employee and company information.

B. Training & Development

Assist in identifying employee training and development needs.

Prepare and maintain annual training plans in coordination with relevant departments.

Coordinate internal and external training programs, workshops, and orientation sessions.

Maintain training records, attendance, feedback, and related documentation.

Support evaluation of training effectiveness and identify further development needs.

C. Performance Management

Coordinate annual and periodic performance evaluations as per company policies and timelines.

Assist managers and supervisors in the performance evaluation process.

Maintain performance evaluation records and ensure timely completion of evaluations.

Support identification of employee development and performance improvement needs.

Coordinate with Group HR on performance-related matters as required.

D. Employee Exit & Separation

Manage and coordinate employee exit and separation processes in accordance with company policy and applicable labour laws.

Coordinate resignation, termination, retirement, and other separation formalities.

Ensure proper exit clearance, handover, and return of company assets before final settlement.

Coordinate with Finance and relevant departments for timely full and final settlement.

Conduct or assist in exit interviews and maintain proper records.

Update employee records and HRMS upon separation.

E. Administration

Support day-to-day office administration and employee welfare activities.

Maintain records of administrative documents and company assets.

Assist in organizing meetings, workshops, employee engagement activities, and company events.

Coordinate with relevant departments for smooth administrative operations.

Provide necessary HR and administrative support to employees as required.

3. Key Competencies

Good communication and interpersonal skills

Basic knowledge of HR and administration

Good computer skills, particularly MS Office and HRMS

Strong documentation and record-keeping skills

Ability to maintain confidentiality

Teamwork and coordination skills

Good follow-up and time-management skills

Positive attitude and willingness to learn

4. Qualification & Experience

Bachelor’s degree in Human Resources, Management, Business Administration, or a related field.

1–2 years of relevant experience in HR and/or Administration .

5. Performance Indicators

Accuracy and timely maintenance of HR records and HRMS data

Timely completion of assigned HR and administrative tasks

Proper maintenance of employee personal files

Timely recruitment and onboarding support

Timely coordination of training and performance evaluation activities

Proper and timely completion of employee exit and clearance processes

Responsiveness to employee requirements

Compliance with HR policies, procedures, and applicable labour laws

Effective coordination with Group HR and relevant departments

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