Position

Accounts Assistant

Duty Station

NSET Office, Kathmandu, with field visits as required

Reports to

Designated NSET Finance/Program Representative

1. Background

National Society for Earthquake Technology – Nepal (NSET) is a nonprofit, non-governmental organization working in the field of multi-hazard risk management. It implements and supports various programs and projects related to disaster risk reduction, earthquake safety, resilient construction, humanitarian response, community resilience, and other related areas.

NSET implements donor-funded projects that require sound financial management, proper documentation, timely financial reporting, budget monitoring, and compliance with organizational and donor requirements. Under the Alert N-30 project, NSET requires dedicated financial support to ensure that project expenditures are properly recorded, documented, monitored, and reported in accordance with approved budgets, NSET policies, and applicable donor requirements.

2. Purpose of the Position

The Accounts Assistant will support NSET in maintaining accurate financial records, proper documentation, budget monitoring, payment processing, financial reporting, and compliance for the Start Fund project.

The position will assist the Finance and Program teams in ensuring that project expenditures are properly authorized, recorded, supported by adequate documentation, and aligned with approved budgets and applicable NSET and donor requirements.

3. Key Responsibilities

Maintain accurate financial records, vouchers, ledgers, and supporting documents for the Start Fund project.

Process payments, advances, reimbursements, settlements, and other financial transactions in accordance with NSET policies and procedures.

Review invoices, bills, receipts, and payment documents for completeness, accuracy, and compliance.

Ensure proper coding and recording of expenditures against approved project budget lines.

Monitor staff and field advances and ensure timely settlement and reconciliation.

Assist with cash, bank, advance, and project account reconciliations.

Track project expenditures, budget utilization, commitments, balances, and budget variances.

Assist in preparing periodic financial reports, expenditure statements, and budget-versus-actual reports for NSET and the donor.

Coordinate with program, procurement, administration, and field teams to ensure timely and complete financial documentation.

Maintain well-organized physical and electronic financial records for reporting, audit, and project closure.

Ensure financial transactions comply with NSET policies, approved budgets, donor requirements, and applicable regulations.

Maintain confidentiality and security of financial information and documents.

Provide finance-related support to other NSET projects and perform other duties assigned by NSET management.

4. Required Qualifications and Experience

Bachelor’s degree in Finance, Accounting, Management, Business Administration, or a relevant discipline.

At least 2 years of relevant experience in finance, accounting, financial administration, or related work.

Experience working with NGO/INGO or donor-funded development/humanitarian projects is preferred.

Knowledge and experience in project accounting, budget monitoring, payment processing, financial documentation, and financial reporting.

Good knowledge of MS Excel, MS Word, and accounting/financial management software.

Experience in maintaining financial records, advances, reconciliations, vouchers, and supporting documents.

Strong written and verbal communication skills in English and Nepali.

5. Key Competencies

Strong financial and accounting support skills

Budget monitoring and expenditure tracking skills

Financial documentation and record-keeping skills

Knowledge of donor compliance and financial procedures

Good MS Excel and data management skills

Reconciliation and financial analysis skills

Good organizational and time-management skills

Ability to work with multiple project teams and under deadlines

Good interpersonal and coordination skills

Ability to maintain confidentiality of financial information

Problem-solving and communication skills