CALL FOR EXPRESSION OF INTEREST (EOI)

Consultancy Service for Review, Revision, Refinement and Updating of Cooperative Working Procedures

Project

Milky Way Project (Transforming Dairy Sector of Nepal)

Implementing Organization

Sindhuli Integrated Development Service(SIDS Nepal), Sindhuli

Technical and Financial Support

Heifer International and Kamalamai Municipality

Beneficiary Institution: Kamalamai Samajik Udyami Mahila Dairy Cooperative Ltd, Kamalamai Municipality, Sindhuli, Nepal

Assignment Type

Individual Consultant or Consulting Firm

Expected Duration

one and half month

Application Deadline

28th October, 2026

SIDS is a non-governmental, nonprofit social development organization founded in 2051 B.S. (1994 A.D.) by a team of experienced community-development professionals. Based in Sindhuli District, we lead multi-sectoral programs across education, health and WASH, livelihoods, disaster risk reduction and climate adaptation, good governance, and biodiversity. SIDS Nepal is implementing the Milky Way Project (Transforming Dairy Sector of Nepal) in Kamalamai Municipality, Sindhuli, with technical and financial support from Heifer International and Kamalamai Municipality. The Milky Way Project aims to ensure the long-term sustainability of the Model Dairy Village (MDV) through a strong, capable and self-reliant cooperative system. A key strategic priority is to strengthen Kamalamai Samajik Udyami Mahila Dairy Cooperative Ltd. as a sustainable source center for Holstein Friesian (HF) cattle, supporting improved breeding, herd management, animal health services and the availability of quality cattle for dairy farmers.

In this context, reviewing and strengthening the cooperative's existing working procedures is essential to institutionalize effective governance, transparent financial management, sustainable business operations, quality livestock management and reliable member services beyond the project's implementation period.

The assignment will focus on reviewing 27 existing working procedures, identifying gaps and inconsistencies, incorporating necessary amendments and additional provisions, add any additional procedure if feel any needed and ensuring that the revised and added documents are practical, clear and consistent with applicable laws, regulations and the operational requirements of the cooperative.

2. Objectives of the Assignment

The overall objective is to strengthen the institutional and operational capacity of the cooperative through the systematic review, revision and updating of its existing working procedures.

The specific objectives are to

The selected consultant will undertake the following activities

4. List of Existing Working Procedures for Review and Revision

The consultant will review and revise the following 27 existing working procedures and directives

The above list shall be verified against the official titles of the cooperative's existing documents before finalization of the Terms of Reference.

The consultant shall submit the following deliverables

Deliverable 1

Inception Report

An inception report outlining the methodology, work plan, timeline, consultation approach and document review process.

Deliverable 2

Review and Gap Analysis Report

A report assessing the existing 27 working procedures and identifying the provisions requiring amendment, refinement, updating or additional clarification.

Deliverable 3

Draft Revised Working Procedures

A complete draft set of all 27 revised working procedures, incorporating necessary amendments, improvements and additional provisions based on the cooperative's needs and applicable legal requirements.

Deliverable 4

Consultation and Validation Report

A brief report documenting consultations, feedback received, major revisions made and recommendations for implementation.

Deliverable 5

Final Revised Working Procedures

A complete set of 27 finalized working procedures, incorporating the agreed feedback and revisions. The final package shall be submitted in:

Deliverable 6

Orientation and Handover

An orientation session for the cooperative's board and relevant staff, along with formal handover of the finalized documents.

6. Required Qualifications and Experience

Interested individual consultants or consulting firms should meet the following requirements

7. Duration and Reporting Arrangements

The assignment is expected to be completed within one and half month from the date of contract signing.

The consultant will work in close coordination with SIDS Nepal and the management of Kamalamai Samajik Udyami Mahila Dairy Cooperative Ltd. All deliverables shall be reviewed and accepted by the designated representatives of SIDS Nepal and the cooperative in accordance with the agreed Terms of Reference.

Interested individual consultants or consulting firms are invited to submit the following documents:

Applications will be evaluated in accordance with the approved procurement policies and procedures of SIDS Nepal. The assessment may consider relevant qualifications, experience in cooperative policy and procedure development, understanding of the assignment, technical approach, work plan and financial proposal.

The final evaluation criteria and selection method will be specified in the approved Terms of Reference or procurement document.

Interested applicants should submit their application documents by 28th October, 2026 to

Subject Line

EOI, Consultancy for Review and Revision of Cooperative Working Procedures

For further information, interested applicants may contact SIDS Nepal at the official contact details provided in the published notice.

SIDS Nepal reserves the right to accept or reject any or all applications in accordance with its applicable procurement policies and procedures.

https://www.jobsnepal.com/call-for-expression-of-interest-eoi-144639