Executive Assistant

Job Description

We are seeking a highly organized and proactive Executive Assistant to support the Managing Director in day-to-day operations. The ideal candidate will be detail-oriented, emotionally intelligent, and capable of managing multiple responsibilities efficiently while maintaining confidentiality and professionalism.

Key Responsibilities:

• Executive Support: Provide comprehensive administrative support to the Managing Director
• Meeting & Action Tracking: Prepare agendas, record minutes, and ensure timely follow-up on action items
• Communication Management: Draft memos, emails, circulars, and official correspondence
• Calendar & Travel Management: Manage schedules, appointments, and travel arrangements
• Confidentiality: Handle sensitive information with discretion and integrity
• Coordination & Liaison: Act as a communication bridge between management, staff, and external stakeholders
• Administrative Support: Assist in various coordination and operational tasks as required

Job Specification

• Experience: Minimum 3–5 years of consistent experience serving as an Executive Assistant or Personal Secretary to a Managing Director or C-suite executive in a related field to home appliances will be considered preferred.
• Education: Bachelor’s degree in any discipline.
• Age: 30 years or above.
• Technical Proficiency: Strong command of Google Workspace (Docs, Sheets, Gmail) and MS Office Suite (Word, Excel).
• Communication: Excellent verbal and written command of English and Nepali.
• Commitment: A proven track record of professional stability and a desire for a long-term role.

Required Skills & Attributes:

• Strong organizational and multitasking ability
• High level of reliability and accountability
• Excellent time management and prioritization skills
• Strong interpersonal and problem-solving skills
• Ability to work under pressure in a fast-paced environment
• Professional attitude with high attention to detail

Benefits:

• Provident Fund (PF)
• Bonus
• Insurance coverage

Note: Female candidates who meet the specified criteria are highly encouraged to apply.

Required Skills

• Communication
• Work Under Pressure
• Time Management
• Problem-Solving Skills
• Attention to Detail
• MS Office Suite

About the Company

Aircon Nepal is an authorized distributor of BLUESTAR Air conditioners for Nepal. Aircon has been working in the field of HVAC for the last 19 years. The company is entrusted to highly qualified and experienced professionals from the aforesaid industries. The management of the group comprises personalities from different fields including Engineering, Business Management, and Accountancy.