Procurement In-charge

Job Description

Responsible for managing daily purchasing activities, supplier coordination, price monitoring and cost control while ensuring the timely availability of quality products and materials at competitive prices in accordance with Fire And Ice standards.

Key Responsibilities

• Purchasing & Procurement: Manage daily purchasing requirements, obtain quotations, compare prices and ensure timely procurement of food ingredients and operational supplies.
• Price & Cost Control: Regularly monitor market prices, maintain updated price lists and immediately report unusual price variations to management. No significant price increase should be accepted without prior approval.
• Supplier Management: Develop and maintain reliable supplier relationships, negotiate competitive prices and monitor supplier performance, quality and delivery schedules.
• Quality Assurance: Ensure all purchased products meet Fire And Ice's approved quality specifications, freshness and standards approved by Head Chef / Owner.
• Inventory Coordination: Coordinate with Stores, Kitchen and Operations to maintain adequate stock levels and avoid overstocking, shortages and wastage.
• Documentation & Reporting: Maintain accurate purchase records, quotations, invoices and supplier details. Submit regular purchasing and price comparison reports.
• Internal Coordination: Work closely with Accounts, Stores, Kitchen and Operations to ensure transparency, accuracy and smooth procurement activities.

Job Specification

• Bachelor's degree or equivalent qualification in Business Administration, Procurement or a related field.
• Minimum 3–5 years of relevant procurement experience.
• Experience in the hospitality, restaurant or FMCG industry will be an advantage.
• Good knowledge of market pricing, supplier negotiations and inventory management.
• Proficiency in MS Excel and procurement documentation.

Required Competencies

• Strong negotiation and communication skills.
• Excellent numerical and analytical abilities.
• High attention to detail and cost-consciousness.
• Integrity, transparency and professional ethics.
• Strong coordination and time-management skills.

Key Performance Expectations

• Competitive purchasing prices without compromising quality.
• Zero unauthorized purchases or price approvals.
• Timely availability of all required products.
• Accurate procurement records and reporting.
• Effective supplier management and cost control.

Required Skills

• Communication
• Teamwork
• Time Management
• Procurement
• Documentation and Reporting
• MS Office Suite

About the Company

Fire And Ice Pizzeria first opened its doors in Kathmandu, Nepal, in January of 1995. The restaurant immediately became a popular destination for travelers, mountaineers and local residents alike to sit back and enjoy the true tastes of Italy from the base of the Himalayas; whether this was a morning cup of Italian Espresso or delicious pizza, pasta or organic salad. Fire and Ice Pizzeria became the spot for sharing tales of adventures with friends.