Job Vacancy for Communication Officer (Intern) – Volunteers Initiative Nepal (VIN) 98 views0 applications

No of Vacancy: 1


Key Job Description:

  • VIN is looking for a Communication Officer
  • Responsible to communicate upcoming Mid Term / Long Term (LMTV), Short Term, Workcamp, Group volunteers and partner organization on behalf of VIN
  • Freshers are encouraged to apply

Education: Bachelor’s (Master’s Preferred) Degree in any discipline

Expected Qualities: Fluent in Written & Spoken English, excellent interpersonal communication skills, flexible, adaptable, hard-working, passionate about empowering disadvantaged people, punctual, coordination and negotiation skills, leadership, planning, reporting & documentation.

Major Roles with Volunteers:

  • Timely response to inquiries
  • Send regular follow-up emails
  • Review resume / CV, motivation letters, summarize and send to related project staff to match volunteers’ skills and interest with the project
  • Assist recruitment process via Skype, WhatsApp, telephone, emails
  • Visit host families, local partners, working communities and collect required information
  • Create / update host family, school profiles
  • Update info sheets for each projects and general information
  • Communicate current volunteers’ work effectiveness and concerns to the staff for volunteers best experiences
  • Ensure that all volunteers come with required working gears, resources
  • Assist international volunteers’ issues during the office hours
  • Support volunteers’ travel plans

Partners Organization:

  • Respond to their emails
  • Prepare and send acceptance letter on time
  • Provide regular update to the partners on their onsite work progress
  • Create and provide promotional resources – articles, testimonials, videos, photos etc. to assist the recruitment process to the partners
  • Create new projects and project info based on the research done by volunteers, staff and community stakeholders
  • Update website content, data based on current plans and practices
  • Coordinate with staff and send working plans and schedule at least one month prior to volunteers’ arrival
  • Inform partners about the situation of the volunteers on time (in case of emergency)
  • Provide any documentation / forms required for partnership

Support to Past Volunteers:

  • Help interested volunteers on alumni groups
  • Provide regular updates on their projects if they are interested
  • Prepare and send necessary documents for the volunteers / interns such as recommendation letter, participation letter, internship documents
  • Encourage them for their further involvement virtually on their related projects
  • If the past volunteers are interested to give presentations to their local communities, universities, provide resources – presentations, photos, videos, articles for the promotion purposes
  • Communicate the need of funding for sustainability of the projects / causes
  • Respond to their inquiries and needs


  • Update volunteers’ database
  • Update L/MTV, work camps, group volunteer project information
  • Update list of resources that upcoming volunteers must bring project wise
  • Prepare monthly social media plan and newsletter
  • Prepare other official documents per need


  • Coordinate with project and volunteer management staff to communicate necessary infomation to volunteers and partners
  • Do any other admin work as per necessity
  • Send volunteers testimonials, articles, videos, photos, articles to the related staff and webmaster
  • Communication for Child Sponsorship:
  • Coordinate with staff for child sponsorship info
  • Send regular updates of the sponsored children to the sponsors (April / August / December)
  • Send child sponsorship booklet to sponsors
  • Coordinate with sponsors and the organization
  • Communicate sponsors’ info to the child through staff

Applying Procedure

Interested candidates are requested to mail their Letter of Motivation and CV at [email protected] with the subject as ‘Application for Communication Officer – Internship’.

Telephonic inquiries will not be entertained.

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