No of Vacancy: 1
Stipend: 15,000/-
Key Job Description:
- VIN is looking for a Communication Officer
- Responsible to communicate upcoming Mid Term / Long Term (LMTV), Short Term, Workcamp, Group volunteers and partner organization on behalf of VIN
- Freshers are encouraged to apply
Education: Bachelor’s (Master’s Preferred) Degree in any discipline
Expected Qualities: Fluent in Written & Spoken English, excellent interpersonal communication skills, flexible, adaptable, hard-working, passionate about empowering disadvantaged people, punctual, coordination and negotiation skills, leadership, planning, reporting & documentation.
Major Roles with Volunteers:
- Timely response to inquiries
- Send regular follow-up emails
- Review resume / CV, motivation letters, summarize and send to related project staff to match volunteers’ skills and interest with the project
- Assist recruitment process via Skype, WhatsApp, telephone, emails
- Visit host families, local partners, working communities and collect required information
- Create / update host family, school profiles
- Update info sheets for each projects and general information
- Communicate current volunteers’ work effectiveness and concerns to the staff for volunteers best experiences
- Ensure that all volunteers come with required working gears, resources
- Assist international volunteers’ issues during the office hours
- Support volunteers’ travel plans
Partners Organization:
- Respond to their emails
- Prepare and send acceptance letter on time
- Provide regular update to the partners on their onsite work progress
- Create and provide promotional resources – articles, testimonials, videos, photos etc. to assist the recruitment process to the partners
- Create new projects and project info based on the research done by volunteers, staff and community stakeholders
- Update website content, data based on current plans and practices
- Coordinate with staff and send working plans and schedule at least one month prior to volunteers’ arrival
- Inform partners about the situation of the volunteers on time (in case of emergency)
- Provide any documentation / forms required for partnership
Support to Past Volunteers:
- Help interested volunteers on alumni groups
- Provide regular updates on their projects if they are interested
- Prepare and send necessary documents for the volunteers / interns such as recommendation letter, participation letter, internship documents
- Encourage them for their further involvement virtually on their related projects
- If the past volunteers are interested to give presentations to their local communities, universities, provide resources – presentations, photos, videos, articles for the promotion purposes
- Communicate the need of funding for sustainability of the projects / causes
- Respond to their inquiries and needs
Documentation:
- Update volunteers’ database
- Update L/MTV, work camps, group volunteer project information
- Update list of resources that upcoming volunteers must bring project wise
- Prepare monthly social media plan and newsletter
- Prepare other official documents per need
Administration:
- Coordinate with project and volunteer management staff to communicate necessary infomation to volunteers and partners
- Do any other admin work as per necessity
- Send volunteers testimonials, articles, videos, photos, articles to the related staff and webmaster
- Communication for Child Sponsorship:
- Coordinate with staff for child sponsorship info
- Send regular updates of the sponsored children to the sponsors (April / August / December)
- Send child sponsorship booklet to sponsors
- Coordinate with sponsors and the organization
- Communicate sponsors’ info to the child through staff
Travel trek arrangement:
- Schedule and plan travel, trek for volunteers
- Liaise with the travel, airline, bus companies accordingly
- Coordinate and organize meditation, yoga retreat plans
Note:
- This is an urgent requirement. Priority will be given to those candidates who are willing to join on short notice.
Applying Procedure
Interested candidates are requested to mail their Letter of Motivation and CV at [email protected] with the subject as ‘Application for Communication Officer – Internship’.
Telephonic inquiries will not be entertained.
