Job Vacancy In Abt Associates, Job Vacancy For Office Assistant, 706 views0 applications

JOB OPPORTUNITY

Position: Office Assistant / Admin Assistant – STF Dhangadi, Nepal (74202)

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Organization Overview

The International Development Division focuses on improving the lives and economic well-being of people in lower and middle-income countries. We command technical expertise in health, agriculture, climate change, food security and governance—as well as in international evaluation. Our multi-layered health portfolio includes policy, health promotion and disease prevention, health finance, and health systems management. In partnership with government clients and local experts, our high-quality programs in Africa, Asia, Latin America, and the Middle East are known for impact and innovation.

Project Description

USAID Nepal’s Sajhedari STF project seeks a dynamic Nepali professional to fill the position of Administrative Assistant. Sajhedari – STF is a six-year technical assistance project that aims to support the Government of Nepal (GoN) in the transition from a unitary state to a three-tiered federal system. This support will be focused on achievement of the following objectives:

Objective 1: The GoN creates sound policies and legislation that empower, finance and regulate provincial and municipal governments;
Objective 2: Provincial and municipal governments are more responsive, accountable, transparent and effective; and
Objective 3: Citizens and civil society organizations in the target municipalities are more involved in local decision-making and oversight.

Job Summary

Administrative Assistant performs a variety of clerical and administrative support duties with minimum supervision. The Administrative Assistant will report to the Finance & Administration Officer and be based in Dhangadi Office.

Key Responsibilities

    • Manage the reception desk, welcome visitors and answer their enquiries, or guide them to the appropriate STF staff members
    • Assist in making arrangements / reservations for STF visitors and maintain a visitor schedule
    • Coordinate hospitality functions as needed
    • Answer/screen and direct phone calls to STF staff members
    • Receive and register all incoming mails and forward / circulate mails to users
    • Maintain polite and professional communications via phone, e-mail, and mail
    • Perform typing, filing and handling of correspondence in accordant to defined procurement, inventory, personnel and logistics policies and procedures
    • Ensure filing is up-to-date and maintain complete and accurate records
    • Maintain the inventory system according to USAID procedures
    • Make travel arrangements, such as flight bookings, car rentals, and hotel and restaurant reservations
    • Prepare and update invitation list and guest list for workshops and meetings, send out invitations and receive confirmations. Provide logistical support for workshop and meetings
    • Maintain petty cash
    • Assist in procurement and finance as required
    • Maintain the STF staff Leave Record for field office staff
    • Keep records of publication materials
    • Other work as assigned by the supervisor

Other Prerequisites

  • Preferably Bachelor’s Degree in Business, Accounting or a related field
  • Preferably two to five years of experience in office administration, logistics management, and event/meeting coordination
  • Respectful; able to work well in a diverse team
  • Strong organizational and coordination skills, and timely follow-up
  • Careful, detail-oriented approach to work and ability to handle a demanding workload
  • Proficient in all Microsoft Office programs (Word, Excel, PowerPoint, etc.)
  • Fluency in English and Nepali

Minimum Qualifications

(0.5) year of experience and high school diploma OR the equivalent combination of education and experience.

Abt Associates is an Affirmative Action/Equal Opportunity employer committed to fostering a diverse workforce. Abt Associates provides market-competitive salaries and comprehensive employee benefits. Local candidates strongly encouraged to apply.

Disclaimer: Abt Associates will never ask candidates for money in exchange for an offer of employment.

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