CBM Global Nepal
JOB OPPORTUNITY
Programme Finance Officer
Reports to: Finance Manager
Job Overview
The Programme Finance Officer will work closely with the programme team in programme design and budgeting. S/he will take a lead role in partner capacity building through regular support, training, and monitoring, and will be responsible to ensure partner’s financial procedures are in compliance with CBM Global financial policies and standards and donor requirements.
Based: This position will be based in CBM Global Nepal Country Office, Kathmandu. Frequent travel to project locations will be required.
Hours: Full Time
Salary range: Competitive
Responsibilities and Duties
Programme Development
- Participate in programme design and proposal writing.
- Take lead in partner budget application process – mentorship/induction of partners on budget development and review; compiling budget summaries; uploading approved budgets into Global Online; making necessary revisions as maybe required; and providing budget notifications to program team for sharing with partners.
- Lead partner trainings or capacity building as required including induction of partners on CBM Global contractual obligations, procedures, and requirements, reporting templates, and statutory requirements.
- Contribute in partner assessments, and compliance checks as required.
Programme Finance Management
- Take lead in strengthening partner capacity in internal control systems and processes to ensure that financial resources used by partners are in compliance with CBM Global financial policies, standards and procedures, and with specific donor requirements and contracts and provide training/coaching as needed.
- Review and upload final version of reports and relevant project documents in a timely manner as per CBM Global reporting schedule.
- Critically analyse partners’ financial reports for compliance against approved budgets (e.g., CBM Global Project Financial Checklists, consolidated reports for consortia partners).
- Develop a monitoring system for partner funds flow.
- Make appropriate recommendations for any identified deviation or potential mismanagement of partner funds.
- Review and reconcile partner year-end reports with financial progress report and audit report within given deadlines including follow up on issues raised in the management letter.
- Jointly with programme team, conduct partner field visits, perform tasks such as inducting partners on CBM Global finance requirements and procedures, conducting spot checks on finance management, internal control systems and progress on capacity improvement recommendations.
- Ensure appropriate action plan is developed to address the findings of financial monitoring and follow up to ensure the action plans are properly implemented.
- Review designated quarterly finance/narrative reports, year-end closing reports paying special attention to completeness, adherence to CBM Global format, burn rate within approved budget and supporting documentation.
- Support tracking and monitoring of partner’s budget implementation rate in relation to fund transfer rate and ensuring partners receive project funds on time.
- In liaison with programme team, prepare partner savings/unspent funds for approval before making any changes.
Safeguarding:
- Accountable for ensuring that all children and adults who come into contact with CBM’s programmes, are safeguarded to the greatest extent possible.
- Responsible for ensuring compliance to all aspects of the CBM Global Safeguarding and Prevention of Sexual Exploitation, abuse and harassment policies and associated standards and procedures.
Key outcomes expected from this role
- Financial monitoring of partner organisation carried out regularly.
- High-quality support provided to partners for efficient financial management.
- Problems and challenges in financial management at partner level timely identified, reported, and addressed.
- Financial management capacity of partner organisation improved.
- Financial compliance / internal control system at partner organisation strengthened.
Person Specification
All of the following requirements are essential, unless marked with a * when they are desirable, and will be assessed from a combination of information provided from the application form and interview process.
CBM Global Nepal welcomes applicants from diverse backgrounds and people with lived experience of disability.
Experience and knowledge
- At least 5 year’s work experience in similar field, particularly with international NGOs or international development organization.
- Working knowledge of programme/budget cycle management, procedures, and donor requirements.
- Experience of partner financial monitoring, support, and capacity building.
Skills/competencies/personal qualities
- High level proficiency in MS Excel.
- Effective communication skills – verbal and written.
- Effective team player who is also able to work independently.
- Ability to integrate into a multi-cultural environment.
- Ability and willingness to learn, and to pass on information.
- Ability to take initiative, multi-task, prioritise work and meet deadlines.
- Willingness to adhere and commit to CBM Global’s Values and policies.
- Internal Audit experiences will be advantageous*.
- Must be willing to travel 40% of the time.
Qualifications, training, and education
- Master’s Degree in Finance, Accounting, Business Administration / Management or similar field.
- Professional qualification in accounting is an added advantage*.
Employee Benefits
- All full-time employees are entitled to the following benefits.
- 10% Provident Fund and 10% Gratuity monthly contribution to the Social Security Fund.
- Festival Allowance equivalent to one month salary (on pro-rata basis).
- Leave entitlement of 18 days annual leave, 12 days sick leave and 3 days casual leave per year.
- Group Accidental Insurance equivalent to NPR.7,000,000.
- Medical Insurance to staff and immediate family equivalent to NPR.400,000.
- Mobile Phone with office number (monthly top-up provided).
- As part of its commitment to its work with people with disabilities, CBM Global Nepal aims to help successfully employ and retain people with disabilities and those with health conditions. We have a comprehensive equality and diversity policy.
Useful Information
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Shortlisting and Interviews
CBM Global Nepal is an equal opportunities employer, committed to ensuring all applications are treated fairly.
All applications are subject to our shortlisting process; if you are shortlisted, we will contact you and invite you to attend an interview. You may have to complete a written test or any other skills test as part of the recruitment process.
Diversity Policy Statement
Our workplace promotes an inclusive and accessible environment that supports all staff to thrive, with provision of reasonable accommodation for employees with disabilities where needed.
We believe that the success of any organisation depends upon its people and their diverse abilities, skills, languages, cultures, and backgrounds. The greater diversity in the staffing of people with different lived experiences helps promote innovation, creativity, and smarter solutions to the constantly changing environments in which we work.
Employment Checks
CBM Global Nepal is committed to the safety and best interest of all children and vulnerable adults accessing CBM Global supported services and programmes. Relevant background checks including working with children, police and reference checks will be completed prior to the preferred candidate’s employment being confirmed.
All applicants must have the right to work in the country. All offers of employment are made subject to the following criteria: Proof of eligibility and satisfactory employment screening, and two to three references satisfactory to CBM Global Nepal.
*We only accept applications from Nepali citizens for this role.
Closing Date: 17/01/2023