Job Overview
JOB OPPORTUNITY
Human Resources and Administration Manager
CBM Nepal Country Office
CBM Global works alongside people with disabilities in the world’s poorest places to fight poverty and exclusion and transform lives. Drawing on over 100 years’ experience, we work with the most marginalised in society to break the cycle of poverty and disability and build inclusive communities where everyone can enjoy their human rights and fulfil their full potential.
Our Vision
An inclusive world in which all people with disabilities enjoy their human rights and achieve their full potential.
Our Mission
Fighting to end the cycle of poverty and disability.
Our Values
- We champion inclusion
- We strive for justice
- We pursue excellence
- We embrace partnership
- We live with integrity
The Role
The Human Resources and Administration Manager (HRAM) will proactively manage the Human Resources and operations function of the CBM Country Office for Nepal. The HRAM will lead the implementation of CBM’s Human Resource strategies, policies, infrastructure systems which facilitate the attraction, management, development and retention of the people. HRAC will also ensure compliance with Operations guidelines and policies in implementing operational aspects in the office in compliance with statutory requirements and CBM Global practices.
Job Title: Human Resources and Administration Manager
Based: CBM NCO Office, Lalitpur, Nepal.
Reports to: Country Director
Term: Open Ended Contract
Salary: The salary offered will be competitive, dependents on skills and experience.
Key responsibilities:
Human Resource Management
Strategy, policy and guidelines
- Implement CO HR plans aligned with Global HR strategy and guidelines;
- Lead the process of updating or review of existing HR Guidelines for CBM in the country such as recruitment, training and development, talent management, compensation and benefits, conflict management, health, safety & security management, and HR internal and external communication;
- Facilitate and maintain good relationships among employees and ensure that grievances and questions with respect to working conditions, health, safety & security and other change initiatives are escalated to the Country Director in good time;
- Proactively promote CBM’s values and culture within the organisation;
- Carry out external comparison of Compensation and Benefits for Country Office (CO) with tools to do so at country-level;
Training and Development
- Lead the coordination of staff training and development;
- Provide managers with methodology and tools to coach them in efficiently managing their teams;
- Oversee staff development initiatives (mentoring, coaching and training) and succession planning with relevant line-managers;
- Reinforce team-building practices and activities to promote team-work and employee motivation in order to enhance employee productivity;
- Consolidate staff development needs and put in place a country training and development plan
- Carry out periodical trainings and informational sessions for CBM staff on HR best practices and new policies and guidelines to ensure responsibilities, authorities and accountabilities are defined and understood
Compliance
- Ensure that Inclusion principles are integrated into CBM HR plans, policies and practices;
- Ensure adherence to CBM health, safety & security guidelines by all staff in the region;
- Ensure that legal and administrative requirements regarding recruitment and selection, contracts, staff induction and exit interviews, grievance handling vacation, wage guidelines etc., in the CO are being adhered to;
Administrative processes related to HR
- Ensure on-time delivery of HR services, accuracy of information and legal compliance;
- Maintain and disseminate relevant HR data and documentation / reports;
- Ensure that performance management process is executed by line managers
- Establish and maintain / update classification of jobs in CBM (Job categorisation)
- Support line managers in a holistic recruitment process;
- Manage the process of orientation of personnel in line with CBM departments and HR policies and guidelines;
- Ensure the development and review of job descriptions
- Manage regularly with Programme and Finance and Administration departments regarding common issues;
Safeguarding
- Act as country office safeguarding focal point;
- Provide support to Country Office programmes to prevent and respond to safeguarding incidents and concerns.
- Escalate incident reports appropriately and seek additional support as needed when managing incidents.
- Raise awareness and promote best practices in safeguarding through trainings, briefings and regular communication with in-country teams and stakeholders.
Procurement
- Oversee the process of procurement of goods and services in line with the CBM guidelines and policy.
- Initiate the rollout development of procurement plan and oversee procurement tracker.
Administration:
- Lead the process of project agreement, general agreement, and other evaluation and compliance related to Social Welfare Council (SWC).
- Lead any processes related to organisation registration and revewal.
- Oversee fleet management and provide proper guidance to the subordinate in regards to fleet management to ensure proper functioning of the official businesses.
- Oversee asset and inventory, in line with local and CBM or donor requirements, as applicable.
Health Safety and security
- Lead and develop incountry safety and security plan in compliance to CBM Global standards;
- Coordinate and manage staff wellbeing;
- Oversee all compliance related to health, safety, and security of the organization;
Humanitarian
- In case of Emergency in the country and requirement of the organization deploy in the emergency response management initiatives as per the requirement of the organization.
Additional Responsibilities
- Upon instruction by the line-manager, perform additional activities, which either are by their nature related to experience in the field of expertise or evolve from operational requirements.
- To be a member of the CBM CO Health, Safety & Security Management Team;
Personal Specification
Experience and knowledge
- Requires 5-8 years’ experience in human resources and administration management with international organization in the context of Nepal: Essential
- Self-professional management skill in little supervision: Essential
- 1 years’ disability related experience: Desired
Skill /Competencies/personal qualities
- Practical computer skills (Microsoft word, Excel, PowerPoint and internet); Essential
- Strong Communication skill in the English language (oral & written); Essential
- Abide by and display CBM core values in all aspects of work; Essential
- Flexible approach to work demands; Essential
- Experience of handling administrative / operations in the INGO context: Essential
- Demonstrated ability to collaborate across teams, cultures and work styles to execute development and training strategies at a high level in a fluid work environment: Essential
- Persuasive and engaging communication, presentation and facilitation skills to clearly convey objectives to diverse audiences and stakeholders: Essential
- Ability to consult and partner with internal clients and external partners across various teams and countries: Essential
- A thorough understanding of all areas of Human Resources (HR) management and staff development: Essential
- Strong knowledge of HR and OD practices, group processes and dynamics: Essential
- Strong analytical, organizational, facilitation and leadership skills: Essential
- Demonstrated collaboration & team building skills: Essential
- Willingness to adhere and commit to CBM’s Values and Safeguarding norms; Essential
- Knowledge of disability related matters and experience working with persons with disability will be an asset; Essential
- Ability to work closely with government stakeholders especially social welfare council: Essential
- Ability to work in teams and collaborate with staff at all levels; Essential
- Willingness to learn, change and adapt; Essential
- Well organized with the ability to multitask; Essential
- Willing to travel for field visits: Essential
Qualification, Training & Education
- Master’s degree or equivalent qualification and/or Professional qualification in HRM/D, Leadership or Organizational Development (or Behavior) or Management.: Essential
Employee Benefits
- All full-time employees are entitled to 18 days annual; 12 days sick and 3 days casual leave per year
- CBM Nepal country office offers competative salary range.
- CBM Nepal country office offers 10% provident fund, 10% gratuity fund and equivalent of one month salary as festival allowance (included in the salary package).
- Group accidential insurance worth NPR 7,000,000.
- Medical insurance for staff and family worth NPR 400,000.
- As part of its commitment to its work with persons with disabilities, CBM Nepal country office aims to help successfully employ and retain persons with disabilities. We have a comprehensive equality and diversity policy.
- A phone with office number is assigned to staff and a monthly topup is provided.
Useful Information
Shortlisting and Interviews
CBM Nepal Country Office is an equal opportunities employer, and we are committed to ensuring all applications are treated fairly.
All applications are subject to our shortlisting process; if you are shortlisted, we will contact you and invite you to attend an interview. You will also have a written skills test to complete as part of the recruitment process.
Diversity Policy Statement
Our workplace promotes an inclusive and accessible environment that supports all staff to thrive, with provision of reasonable accommodation for employees with disabilities where needed.
We believe that the success of any organisation depends upon its people and their diverse abilities, skills, languages, cultures, and backgrounds. The greater diversity in the staffing of people with different lived experiences helps promote innovation, creativity, and smarter solutions to the constantly changing environments in which we work.
Use of Curriculum Vitae (CVs)
Our policy is to recruit and employ our employees on the basis of their suitability for the work to be done. An application allows us to compare individuals based on like for like information and as such we do not accept a CV unless accompanied by a fully completed application.
Employee Checks
CBM Nepal country office is committed to the safety and best interest of all children and vulnerable adults accessing CBM Global supported services and programmes. Relevant background checks including working with children, police and reference checks will be completed prior to the preferred candidate’s employment being confirmed.
All applicants must have the right to work in the relevant country. All offers of employment are made subject to the following criteria: Proof of eligibility and satisfactory employment screening, and two to three references satisfactory to CBM Nepal country office.
How to apply
Closing date is: 16th March 2022
Potential interview and written exam date: between 22nd to 24th March 2022.
Potential date for start of employment: April 2022
Complete and send us your Application Form, and Curriculum Vitae. There is space on the Application Form to include a cover letter, so there is no need to provide a separate letter and submit it to [email protected] by Wednesday, 16th March 2022.
Clearly mention the subject line “HRAM-2022-01-Application for HRAM” in your email.