Job Overview
DanChurchAid
JOB OPPORTUNITY
Trainee (Admin Associate) at DCA Nepal
DanChurchAid is an independent and humanitarian Danish organisation with a vision of a world without hunger, poverty and oppression, in which popular and political powers constantly work strongly and actively for a just and sustainable distribution and use of the earth’s resources. We have been supporting development work in Nepal since the 1980s. We focus on Fight extreme inequality, Save lives, Build resilient communities and Climate change to improve the life of the most marginalized communities in some of the most remote and vulnerable regions of Nepal, through a rights-based approach.
DCA Nepal seeks application from female candidates who is keen to build foundation for challenging and rewarding career in an international development environment through hands-on knowledge and practical experience as Trainee in the capacity of Admin Associate. This is an opportunity starting immediately for a year based at Nepal Country Office, Kathmandu.
The Trainee reports to Office Manager. She will be responsible as front desk contact point; supporting Office Manager in providing admin and logistic services; maintaining office inventory; making travel and ticketing arrangements. In addition, she will extend her support to Finance team in submitting payment request with proper documentation and filing accounts documents.
Key responsibilities include:
- Receive all telephone calls and visitors with courtesy
- Update daily employee in & out information and circulate
- Maintain and update employee telephone list and emergency information
- Provide admin and logistics support for office management and official events
- Arrange tickets for domestic and international travel for DCA employee, consultants and official visitors
- Maintain a list of all upcoming travel, including details regarding dates, schedules and itineraries
- Provide support and logistics to including preparation of welcome packets, hotel reservations, and transportation logistics
- Prepare vendors invoicing and submit payment requests to Finance team ensuring proper documentation
- Assist the Finance Officer in preparing cheque/voucher as needed and informing vendors/ service providers, and consultants for its collection
- Scan and file accounts documents
What you bring:
- Bachelor’s Degree in relevant field
- Minimum of one-year relevant experience working in the field related to front desk, administration, logistics, documentation &filing and financial payment process
- Telephone handling and good coordination and interpersonal skills
- Good verbal and written communication both in Nepali and English
- Ability and willingness to work in team
- Self-motivated, creative and ability to perform with minimal supervision
- Role model for diversity, inclusion and belonging, as well as for contributing to positive team spirit
Please apply by submitting your application on clicking the “Apply” button below the job posting.
Applications consisting of the below will only be considered:
Cover Letter (max 1 page)
CV (max 2 pages)
Only short-listed candidates will be contacted.
Closing date for application will be Sunday, 12 March 2023
All interested female candidates irrespective of age, gender, race, religion, sexual orientation, abilities or ethnic affiliation are encouraged to apply. DCA conducts an anti-terror check as part of the recruitment process. It is a prerequisite that you can pass this check and maintain this status throughout your employment with us. Everyone applying for a job with DCA must be ready to comply with our Staff Policy on Prevention of Sexual Exploitation, Abuse and Harassment and our Child Safeguarding Policy.
