JOB OPPORTUNITY
Position: Admin Finance Officer (AFO)
Location: Bajura
Application Deadline: February 03, 2022
Starting Date: March 2022
Duration of Contract: Till December 2022 with the possibility of extension
Gross Salary: NRs. 10,15,460/annum (commensurate upon qualification and experience)
Background:
Good Neighbors International (GNI) is an international development and humanitarian organization that responds to the call of the neglected, vulnerable, and marginalized beyond the barriers of race, nationality, religion, ideology, and geography. GNI empowers people in 46 countries across the world through social development activities and places particular emphasis on economic development in order to break the vicious cycle of poverty that people in developing countries suffer from. Established in 1991 in Seoul, South Korea, GNI has fundraising offices in Chile, Mexico, USA, Canada, South Korea, Japan, Australia, Taiwan, United Kingdom, and an International Cooperation Office in Geneva, Switzerland.
In Nepal, GNI has been working since 2002 for improving the lives of poor people, especially children through child protection, education, income generation, health services, water, sanitation and hygiene, disaster risk reduction/climate change adaptation, and advocacy programs. Currently, GNI Nepal serves marginalized, vulnerable, and poor children, families, and communities in 22 districts across Nepal.
GNI Nepal is implementing the Health Rights Improvement Project (KOICA-MHM) Project in Tribeni Municipality, Badimalika Municipality, Budhiganga Municipality, Gaumul Rural Municipality, and Chhededaha Rural Municipality of Bajura district under the funding of KOICA.
This project aims to advance the right to health of adolescent girls through an improved MHM environment from 2020 to 2022.
Admin Finance Officer (AFO) in MHM Project will be fully responsible for leading overall administrative and financial-related tasks. The AFO will be based in Bajura District with frequent travels to the working area.
Job Description:
1. Financial Duties and Responsibilities:
A. Accounting
- Prepare the cash journal and finance reports, bookkeeping, and ledger posting.
- Submit the annual internal audit of the project, monitoring the transaction of the requisition and cash flow.
- Collect, check, register, and keep track of all order forms, incoming and outgoing invoices, travel claims, according to Nepal law and internal procedures.
- Make cash and bank reconciliation every month.
- Prepare payroll of staff monthly by coordinating with HR and HO finance.
B. Software Operation
- Keep an updated record of all financial transactions in the finance software.
- Keep track of leaves of staff with the help of HRIS software.
C. Reporting and documentation
- Analyze the periodical fund and report to project authority.
- Prepare and submit monthly reports and necessary periodical project documents and allocate budget implementation in Plan of Action (POA).
- Assist in preparing monthly requisition.
- Call financial monthly review meeting and present reports
D. Cash Flow/Fund Management
- Maintain cost-effectiveness and keep track of budget allocation as per POA.
- Complete daily financial transactions under the supervision of an immediate
supervisor. - Handle cash and treasury operations with advanced use of spreadsheets for tracking expenses and payroll system with tax applications, controls for ensuring proper transactions.
E. Compliance
- Implement GNI Nepal financial policies and procedures to comply with the national accounting and financial policies and procedures.
2. Administrative duties and responsibilities:
A. General Administration
- Provide administrative support to Project Office.
- Comply with safety of office supplies, materials, equipment, and physical facilities.
- Facilitate induction and orientation of newly recruited staff.
- Maintain office premises to provide a good working environment.
- Implement administrative policies and procedures.
- Manage administrative function and establish internal administrative systems and controls.
- Maintain updated documentation, filing, folders, and administrative data management in both hard copy and soft copy versions.
B. Assets Management
- Monitor records of the office supplies, materials, and equipment.
- Monitor and keep track of proper use, maintenance, and repair of physical assets and office, including vehicles, equipment, furniture, and office building as necessary.
C. Coordination
- Coordinate administrative activities and maintain monthly and yearly timetables.
- Support in recruitment process locally and keep the employee records by coordinating
with the HR department.
D. Procurement Function
- Engage in the local procurement process as per procurement guidelines.
E. Inventory Management
- Manage inventory and physically verify as per need.
- Review and monitor inventory report of furniture, goods, and library prepared by Admin and Logistic Assistant
Job Specifications
- Bachelor’s degree in accounting with three years of experience in relevant field
- Proven experience in administering project accounts
- Good computer skills including spreadsheets and database
- Good organizational skills
- Prior work experience in KOICA Funded Projects is preferred
- Hands-on experience of FAMAS is preferred
- Good knowledge of the English language along with writing and communication skills.
NOTES:
- Locals, especially women and members of ethnic or marginalized communities are encouraged to apply for this position
- Applications received after the closing date will not be considered and only shortlisted candidates will be notified for the interview
- Canvassing at any stage of the recruitment process shall lead to automatic disqualification of the candidate.
All applications (Employment Application Form and a detailed CV) should be sent to [email protected]
Employment Application Form
