Job Overview
JOB OPPORTUNITY
HR Officer
ROLE AND RESPONSIBILITIES
Implements HR services
- Be actively involved in recruitment by preparing job descriptions, posting job vacancies and managing the hiring process.
- Interview prospective employees, administer pre-employment assessments and checks references.
- Create and implement effective onboarding plans and orientation sessions.
- Effectively implement RIGO HR management system at all levels. Maintain employee records (attendance, employee details, and other related information) according to the policy and requirement.
- Create a suite of document templates eg employment contracts, variation to contract letters, invitation to meeting letters, resignation letters, etc. Ensure these are accessible to the team and ensure they are kept up to date and in line with contractual and statutory requirements.
- Conduct thorough and objective investigations of employee relations, performance, and policy violation issues and recommends countermeasures to resolve.
- Assist in quarterly and annual employee performance reviews. Advise and coach employees in regular manner to improve performance and productivity as needed.
- Plan and execute events for employee engagement and team building in periodic basis.
- Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
- Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
- Prepares and maintains accurate records and reports of payroll transactions.
Support Management Team
- Work with the HR Manager to guide and advise management and employees, through all aspects of the employee life cycle to include absence management, investigations, discipline, grievance, capability, in accordance with the consistent application of policies and procedures and compliance with employment law and best practice.
- Partners with management team to design and implement employee recognition programs to support and engage.
- Provide management information reports relating to HR for example absence data, staff lists, payroll costs, etc. Work on requests for information, ensuring timely and accurate responses are provided.
- Assist manager in the management of poor performance, advising on solutions and assisting with their implementation.
- Assist in developing HR planning strategies, which consider immediate and long-term staff requirements.
Ensures facilitation of knowledge building and knowledge sharing
- Identify training and development needs within an organization through job analysis, appraisal schemes, and regular consultation with managers and human resources departments.
- Stays current with industry trends in leadership, managerial, and professional development learning programs that encompass integrating new modalities such as social learning, mobile delivery, and other learning methods.
- Coordinate learning and development events for employees, as required, and participate in the delivery of events as relevant.
SKILLS AND QUALIFICATIONS
- Experienced in MS Office tools and resources including PowerPoint, Excel and Word.
- Ability to handle sensitive information professionally and with confidentiality.
- Liaise with staff at all levels in the organization.
- Accountable for the timely administration of duties and functions as outlined.
- Ability to manage time, set priorities and plan workload to meet objectives.
- Ability to work under pressure and meet deadlines within available timeframes.
- Well-developed oral and written communication skills.
- Superb attention to detail.
- Self-motivated and quick learner with a can-do attitude.
- Demonstrated analytical skills and critical thinking ability.
- Demonstrated ability to thrive in a fast-paced and results-oriented environment.
EDUCATION AND EXPERIENCE
- Bachelor’s degree or higher in Human Resources Management, Business Administration, or related field required.
- 3 or more years’ experience in Human Resources with a concentration in employee/labor relations required.
- Experience in HRIS. Proven experience as HR officer and administrator.
Understanding of labor law and disciplinary procedures.
Interested candidates can send their updated CV to [email protected]