Plan International
JOB OPPORTUNITY
Grants Coordinator
Position Details
Number of Vacant Position: 1
Job Level: None Specified
Degree: Bachelors(Undergraduate)
Job Category: Fundraising, Grants, Business Development
Location: Country Office -Kathmandu
Summary of Position
NOTE: Plan International Nepal invites the applications from FEMALE CANDIDATES ONLY with priority from minority and youth groups for this position.
ROLE PROFILE
Title: Grants Coordinator
Functional Area: Business Development
Reports to: Business Development Director
Location: Country Office -Kathmandu
Travel required: 25%
Grade: C2
Type: Fixed-Term Employment for two years from employment date based in Country Office
ABOUT PLAN INTERNATIONAL
Plan International is a development and humanitarian organisation that advances children’s rights and equality for girls. We strive for a just world, working together with children, young people, our supporters and partners in over 75 countries. Our programs are underpinned by a core of defined values, including transparency and accountability, team collaboration, inclusion and integration, as well as the overall ambition to empower girls and young women as legacy.
Plan International has been working in Nepal since 1978 and developed a strong reputation as a respected development and humanitarian actor helping marginalised children, their families and communities to access their rights to health, education, economic security and protection. Through the support of local partners, Plan International works in 24 districts in Nepal.
Plan International Nepal has a vision for 2030 as “an inclusive, just and safe society where all girls and young women enjoy their rights and live in freedom”. This is coupled with the ambition of taking action so that 100 million girls learn, lead, decide and thrive as “Girls and young women in all of their diversity reach their full potential as equal and active citizens” by 2023. The country strategy is put into action through the implementation of three interrelated program areas defined as follows:
LEARN: the “Education and Skills and Opportunities for Youth Employment and Entrepreneurship (SOYEE)” program aims to assist vulnerable and excluded girls and young women in adapting and thriving in a changing climate;
LEAD AND DECIDE: the “Youth as Active Drivers of Change and Sexual and Reproductive Health Rights (SRHR)” program aims to empower girls and young women in leading change, having control over their bodies and making informed decisions; and
THRIVE: the “Early Childhood Development (ECD), Child Protection and Child Poverty” program enhances vulnerable and excluded children, especially girls, to be valued and cared for without discrimination, fear and any forms of violence.
Plan international Nepal seeks candidates who practice feminist leadership, promote diversity, actively seek innovative solutions for problems, courageously and respectfully share their opinions and ideas, break down barriers and engender cross-department collaboration, practice active listening, maintain confidentiality, build trust and are passionate about children’s rights and equality for girls.
ROLE PURPOSE
The position is primarily responsible to support Grants and Compliance Manager in donor compliance management and Resource Mobilization Manager in supporting fundraising from multiple sources. The grants coordinator will also ensure that grants data and files are up to date (in SAP and offline) and proper follow up and coordination is done with Program and Finance team, for submission of quality donor reports, proposals, budgets and their modifications on timely basis.
Description
DIMENSIONS OF THE ROLE
- Budget accountability: N/A
- Reports to : Business Development Director
- Internal and External interfaces:
ACCOUNTABILITIES
FUNDRAISING
- To support Resource Mobilization Manager and Grants and Compliance Manager to consolidate necessary
- information in the process of proposal development/ concept note/ project briefs
- To coordinate with the Programme and Finance teams for proposals and budgets
- To track progress of proposal/ concept note sent to the potential donor
- To support Resource Mobilisation Manager in organizing technical/ strategic sessions for new calls
GRANT AGREEMENT DOCUMENTATION
- Prepare the Funding Agreement Document (FAD) and get it validated from Manager
- Manage FAD on Plan systems, including grants module of SAP and regular coordination with finance department for updating the same
- Set up FAD for signatures ensuring timeliness and quality.
- Monitor FAD requirements until its closure, complete post closure activities and provide related information to relevant departments in the organization
- Manage the relevant FAD files and keep them up-to-date
- Prepare updates/briefs on grants; organizing, filtering and analysing relevant grant information for sharing with Senior Management
GRANT MANAGEMENT
- Update Business Development tracker (the prospect tracker, monthly proposal tracker, and grants implementation tracker) and weekly meeting calendars and submit to the Manager
- Update Grants Pipeline Management Tool (GPMT) in PlaNET Coordinate with specified programme team and other departmental teams on quality and timely reporting (as per donor requirements/regulations)
- Coordinate with other teams to respond to all Donor queries on FAD and narrative and financial reports
- Review and ensure quality Donor program and financial Reports
- To constantly follow up and coordinate with the respective Field Office teams and functional heads for their inputs and process internal approval on the proposal and budget revisions if any
DONOR SERVICING
- Coordinate donor visits with programme teams and Operation team to facilitate donor visit
- Ensure timely, accurate and effective donor servicing in terms of the standard processes, such as timely dispatch of donor receipts, tax certificates, sharing the annual reports, etc.
- Support Grants and Compliance Manager to provide timely resolution of queries raised by NOs and/or Institutional/Foundation/Corporate donors
- Any other work as assigned by the Line Manager
Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE
Qualifications, Knowledge and Experience
- Master’s Degree in related sector with 1-2 experience or Bachelor’s Degree in Development Studies, Business Administration or any other relevant degrees with 3-4 years of experience
- Experience in grants management and/or Monitoring & Evaluation of grant project with good understanding of project management cycle
- Have skills in MIS preparation and data management and good knowledge of MS excel
- Have aptitude for fundraising, marketing and donor engagement
- Ability to build strong relationships both internally and externally
- Ability to work independently, when required
- Prior experience of working within a high-performing team
PLAN INTERNATIONAL’S VALUES IN PRACTICE
We are open and accountable
- Promotes a culture of openness and transparency, including with sponsors and donors.
- Holds self and others accountable to achieve the highest standards of integrity.
- Consistent and fair in the treatment of people.
- Open about mistakes and keen to learn from them.
- Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
- Articulates a clear purpose for staff and sets high expectations.
- Creates a climate of continuous improvement, open to challenge and new ideas.
- Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises.
- Evidence-based and evaluates effectiveness.
We work well together
- Seeks constructive outcomes, listens to others, willing to compromise when appropriate.
- Builds constructive relationships across Plan International to support our shared goals.
- Develops trusting and ‘win-win’ relationships with funders, partners and communities.
- Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
- We empower our staff to give their best and develop their potential
- We respect all people, appreciate differences and challenge equality in our programs and our workplace
- We support children, girls and young people to increase their confidence and to change their own lives.
PHYSICAL ENVIRONMENT
Based in Country Office, Nepal with field visits as necessary.
LEVEL OF CONTACT WITH CHILDREN
Low contact: no contact or very low frequency of interaction.
Say Yes ! To Keeping Children and Young people safe and Protected
Application Method
Application Method
Application Deadline: Wednesday, 1st June 2022
For Registered Candidate:
Login to https://p2p.com.np/ with your username and password, click on the job you want to apply for and press “APPLY” that appears on the selected job page.
For New Candidate:
Go to https://p2p.com.np/
Register/Create new account,
Use your newly created username and password to login
Click on the job you want to apply for
And press “APPLY” that appears on the selected job page.
If cover letter/ CV is not attached, a pop up will appear The pop up will direct to “MANAGE COVER LETTER/ CV” page where you can add/upload cover letter/ CV, then press “APPLY” at the bottom of the page.
Note: Due to urgent priority to fill in the positions, recruitment can be held on a rolling basis and Plan International reserves the right to select a candidate prior to the deadline.
Note: Plan International Nepal invites the applications from female candidates only with priority from minority and youth groups for this position.
Source: Kantipur Daily, 19 May, 2022
