Save the Children
JOB OPPORTUNITY
Procurement Officer – Consultancy – (220008TP)
The Opportunity
Save the Children believes every child deserves a future. In Nepal and around the world, we give children a healthy start in life, the opportunity to learn and protection from harm. We do whatever it takes for children – every day and in times of crisis – transforming their lives and future we share. Save the Children expects that anyone associated with it abides by its Safeguarding and other Zero Tolerance Policies.
Key Responsibilities
The position will be responsible for sourcing, contracting and buying of consultancy services for Global Fund Program with following specific responsibility:
Consultancy Procurement:
- Facilitate and take lead on consultant hiring process against approved Procurement Request.
- Review Terms of Reference (ToR) for any consultant request and agree with the Budget holder / hiring manager on selection criteria.
- Prepare comparison on financial as well as technical evaluation of the consultant as per the defined selection criteria.
- Maintain high level of confidentially during consultant hiring process.
- Maintain professional relationship with consulting firms and individual consultants.
- Keep all documents updated and financial accuracy for annual report, audit and The Global Fund/LFA purpose.
- Communicate with consultants including Circulating ToR, arranging interview / meeting, informing the consultants about selection / rejection decisions, deliverables.
- Drafting consultancy agreement / Scope of Works and getting sign offs.
- Timely and accurate documentation of consultant hiring process and maintain consultancy tracker record.
- Update and develop qualified consultant roster and maintain record on performance of the vendor including vetting.
- Ensure payment process for consultants are prepared and submitted on time.
- Assist Procurement coordinator consultancy in preparing periodic report on ongoing consultancy services and new requests.
- Timely update hiring managers regarding consultant contract status.
General Procurement:
- Process all the procurements through ProSave (SCI online procurement system).
- Supplier Registration and catalogue set-up in ProSave.
- Advise on best sources of supply in coordination with the Program and Finance.
- Verify Purchase Requests and Terms of References ensuring all required information is provided.
- Process Purchase Requests using pre-established FWAs and Pre-Qualified Supplier (PQS) lists and carry out comparative bid analysis, Procurement committees minuting and PO processes.
- Ensure that goods and services procured match programmatic requests and are of good quality and in line with value for money principle.
- Ensure that all orders are processed in timely manner, inputted on Procurement Tracker, status updates are communicated to programmes, and that all relevant documentation is filed appropriately.
- Ensure the timely delivery of goods and services, and required deliverables are met.
- Monitor Procurement activities for signs of fraud/ corruption and report these to the Procurement Manager.
- Ensure Save the Children’s and donors Procurement procedures and policies are being adhered to and provide guidance regarding their application at the field level.
- Support BVA and procurement & financial phasing.
- Coordinate with Finance to ensure payment to the suppliers are made in time.
- Support in supply chain activities.
- Take responsibilities of other task of PSM as required by the line Manager.
Qualifications and experience:
- At least Bachelor’s degree in Management.
- At least 3 years’ experience in procurement.
- Excellent forecasting and quantification skills
- Excellent verbal and written communications skills
- Excellent problem-solving skills
- Attention to details.
- Action oriented individual with good planning skills
- Ability to work with minimum supervision.
- Proficiency in common computer packages
Required No.(s): 1 (Nepalese Citizen Only)
Contract length: Fixed Term
Location: Country Office , Kathmandu
The Organisation
We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard.
We are working towards three breakthroughs in how the world treats children by 2030:
- No child dies from preventable causes before their 5th birthday
- All children learn from a quality basic education and that,
- Violence against children is no longer tolerated
We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.
Application Information
Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations.
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
All employees are expected to carry out their duties in accordance with our global anti-harassment policy.
Save the Children does not charge a fee at any stage of the recruitment process.
Location: Kathmandu
Employee Status: Fixed Term
Closing Date: Dec 14, 2022