UNDP
JOB OPPORTUNITY
Portfolio Associate
Job Identification: 3953
Locations: Kathmandu, Nepal
Apply Before: 06/11/2022, 09:44 AM
Job Schedule: Full time
Agency: UNDP
Grade: G6
Vacancy Type: Fixed Term
Practice Area: Disaster Risk Reduction and Recovery
Bureau: Regional Bureau for Asia and the Pacific
Contract Duration: 1 Year with Possibility for extension
Education & Work Experience: Bachelor’s Degree – 3 year(s) experience OR High School certificate- 6 year(s) experience
Required Languages: Fluency in oral and written English and Nepali
Mobility required/no mobility: no mobility required
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
UNDP has been supporting the Nepalese people in their struggle against poverty since it opened an in-country office in 1963. Much of this support has gone to building up the capacity of government agencies, civil society and community groups to fight poverty, and to bringing these groups and Nepal’s development partners together to design and implement successful projects to contribute to the achievement of Nepal’s development objectives.
In parallel to the roll-out of its new Country Programme, 2023 – 2027, UNDP Nepal has recently gone through an internal reorganization and is moving towards strategically repositioning UNDP’s contributions in support of the Sustainable Development Goals and collaboration with national development partners. Nepal is transforming itself in a federal state as per its new Constitution which has implications for how UNDP engages with national and sub-national authorities. Meanwhile, Nepal’s GNI continues to grow, making graduation from LDC status a scenario for which UNDP needs to begin planning and adapting to different models of development cooperation.
Position Purpose
Under the direct supervision of the Portfolio Analyst, the Portfolio Associate ensures effective delivery of the CO programme by entering and managing data and supporting programme implementation consistent with UNDP rules and regulations. The Portfolio Associate works in close collaboration with the Operations, Programme and projects’ staff in the CO, Regional Bureau and UNDP HQs as required for resolving complex finance-related issues and exchange of information.
Key Duties and Accountabilities.
Supports implementation of projects contributing to the UNDAF and Country Programme focusing on achievement of the following results:
- Collection, analysis and presentation of background information for preparation of CCA, UNDAF, CPD, effective application of RBM tools and establishment of management targets (BSC).
- Presentation of background information for formulation of country programme, work plans, budgets, proposals on implementation arrangements.
Provides effective support to management of the CO programme focusing on the achievement of the following results:
- Creation of a project in Atlas, preparation of required budget revisions, revision of project award and project status, maintenance of correct and updated project information, determination of unutilized funds, operational and financial closure of projects.
- Provision of guidance to the implementing partners on routine implementation of projects.
- Presentation of information for audit of NIM projects, supports implementation of audit recommendations.
Provides administrative support to the Programme Unit focusing on achievement of the following results:
- Review of NIM projects Financial Reports; preparation of non-PO vouchers for development projects.
- Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas.
- Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
- Creation of requisitions in Atlas for development projects, register of goods receipt in Atlas.
- Making budget check for requisitions, POs and vouchers.
- Ensure gender and social inclusion is incorporated in all the activities and in monitoring and evaluation tools.
Supports resource mobilization focusing on achievement of the following results:
- Analysis of information on donors, preparation of donor’s profile.
- Track and reporting on mobilized resources. Review of contributions agreement, managing contributions in Atlas.
Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
- Organization of trainings for the operations/ projects staff on programme.
- Synthesis of lessons learnt and best practices in programme.
- Sound contributions to knowledge networks and communities of practice.
Requirements:
Education
Secondary Education, preferably with specialized certification in Accounting and Finance or Bachelor’s degree in Business or Public Administration, Economics, Political Sciences and Social Sciences.
Experience, Knowledge, and Skills
- 6 years with secondary education or 3 years with bachelor’s degree, of progressively responsible administrative or programme experience is required at the national or international level.
- Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.
- Fluency in English and Nepali
- Knowledge of UNDP’s project planning, project finance, and project management procedures will be a strong asset.
- Knowledge of and familiarity with the UNDP project operations would be an added advantage;
- Experience in administration of projects and development programme.
- Experience in events management, including logistic and travel managements and facilitating coordination with stakeholders /government officials and project staff
- Experience of working with provincial and local governments will be an advantage
- Gender and social inclusion
Expected Demonstration of Competencies
Core
Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
Cross-Functional & Technical competencies
2030 Agenda : Planet – Disaster Risk Reduction and Recovery Disaster Risk Management
2030 Agenda : Planet – Disaster Risk Reduction and Recovery Disaster Risk Reduction
2030 Agenda : Planet – Disaster Risk Reduction and Recovery Early Warning and Preparedness
2030 Agenda : Planet – Disaster Risk Reduction and Recovery Gender Responsive Disaster Risk Management and Reduction
2030 Agenda : People – Gender UNDP’s Gender Equality Seal Initiative
2030 Agenda : People – Gender Gender Mainstreaming
Ethics – Financial Disclosure and Conflict of Interest Analyse and eliminate or mitigate potential and actual conflicts of interest disclosed in the annual financial disclosure programme
Ethics – UN policy knowledge – ethics Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrity
Finance – Accounting (General) Knowledge of accounting concepts, principles, frameworks, standards, regulations, policies and trends, and ability to apply this to strategic and/or practical situations
Finance – Financial Planning and Budgeting Ability to create and manage processes to achieve UNDP’s long and short-term financial goals, including through planning, budgeting, forecasting, analysing and reporting.
Cross functional Competency
Business direction and strategy – Negotiation and Influence Ability to reach an understanding, persuade others, resolve points of difference, gain advantage in the outcome of dialogue, negotiate mutually acceptable solutions through compromise and create ‘win-win’ situations
Business direction and strategy – Effective Decision Making Ability to take decisions in a timely and efficient manner in line with one’s authority, area of expertise and resources
Business management – Results-based Management Ability to manage programmes and projects with a focus on improved performance and demonstrable results
Business management – Project Management Ability to plan, organise, prioritise and control resources, procedures and protocols to achieve specific goals
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