Position: Team Assistant
Job #: req10083
Sector: Administration/Office Support
Term Duration: 3 years 0 months
Recruitment Type: Local Recruitment
Location: Kathmandu, Nepal
Required Language(s): English, Nepali
Closing Date: 11/29/2020 (MM/DD/YYYY) at 11:59pm UTC
Do you want to build a career that is truly worthwhile? Working at the World Bank provides a unique opportunity for you to help our clients solve their greatest development challenges. The World Bank consists of two entities – the International Bank for Reconstruction and Development (IBRD) and the International Development Association (IDA). It is a global development cooperative owned by 189 member countries. As the largest development bank in the world, the World Bank provides loans, guarantees, risk management products, and advisory services to middle-income and creditworthy low-income countries, and coordinates responses to regional and global challenges. For more information, please visit www.worldbank.org.
The Nepal program has a considerable increase in IDA lending with a portfolio value at about USD3.0 + billion (including both IDA credits, Regional IDA credits and trust funds). Nepal is implementing the new Country Partnership Framework (CPF) for next five years starting FY2019 with priority in three focus areas: (1) Public institutions and policies, (2) Growth and employment, and (3) Inclusion and resilience. The World Bank country program provides financial support and technical advisory services across a broad range of sectors, with focus in infrastructure, energy, human development services, climate and disaster risk management. In addition, the priority of the program is also to support implementation of federalism. World Bank assistance is channeled through government agencies for agreed development priorities. Technical Teams from the World Bank are drawn from staff in the Kathmandu Office and from around the world.
The Nepal Country Management Unit (CMU) in the World Bank Kathmandu Office provides Administrative and Client Support primarily to the task teams based in Kathmandu but also to visiting missions. Given the scope of the country program and magnitude of the administrative and operational tasks, support is required from a Team Assistant (Grade GB).
Roles and Responsibilities:
The Team Assistant will report to the Operations Manager of Nepal Country Office.
The Team Assistant will carry out the full range of office support work for task teams and visiting missions who work on tasks in his or her assigned work program. The work program may combine program, project or ASA (Advisory Services & Analytics) tasks in one or more sectors.
Responsibilities may include all or some of the following:
- Draft routine correspondence and proofread materials using proper grammar, punctuation, and style;
- Translate (short) documents from Nepali to English, if needed;
- Incorporate agreed comments into documents, making full use of Onedrive, shared drives, and software capabilities;
- Use word processing or desktop publishing to produce complex text, reports, figures, graphs, etc., according to standard Bank formats and the World Bank Style Guide;
- Maintain internal and external contact lists (including email distribution lists) up-to-date, and manage document distribution;
- Liaise with government counterparts to coordinate schedules, taking team priorities into account; communicate changes to team members, inside and outside the Bank, when schedules change;
- Assist with preparation of team meetings, including drafting of agendas, status notes, and minutes, as needed;
- Assist in preparation and delivery of events, e.g. conferences, workshops, negotiations, etc.
- Respond to requests for information, including file searches;
- Track task milestones, monitor task budgets, and report on expenditures/disbursements as required;
- Apply WB Records Information Management (RIM) policy, ensuring that documents are appropriately filed in the WBDocs system, disposed of in a timely manner or sent to archives;
- Assist TTLs in managing STCs for the task team, by: consulting with the Country Office HR Team on deciding STC level and fee setting, submitting requests in Admin Portal for ST contract, coordinating with HR Operations on issuing appointment letters, creating travel requests for STC’s field trips/official travel, and advising STCs on the STC payment system;
- Assist TTLs in organizing study tours/group travel for Government officials/local stakeholders, including drafting of correspondence, creation of group travel requests, follow-up on travel advances and SOEs, etc.
- Minimum of High school diploma; Bachelor’s degree is preferred.
- A minimum of 2 years of experience; or equivalent combination of education and experience.
- Strong English and Nepali language skills (verbal and written), including ability to draft a variety of correspondence and edit materials using proper grammar, punctuation.
- Ability to generate trust and respect from clients (governments and development partners).
- Ability to maintain records management system.
- Excellent knowledge of Microsoft and World Bank software applications: Outlook, Word, Excel, Powerpoint, Operations Portal, etc.
- Deliver Results for Clients: Proactively responds to and completes client requests
- Collaborate Within Teams and Across Boundaries: Contributes collaboratively to one’s own team
- Lead and Innovate: Identifies problems or obstacles
- Create, Apply and Share Knowledge: Shares knowledge appropriately
- Make Smart Decisions: Uses critical thinking to inform own decision-making
For information about WBG Core Competencies, please visit: https://bit.ly/2kbIA7O
Poverty has no borders, neither does excellence. We succeed because of our differences and we continuously search for qualified individuals with diverse backgrounds from around the globe.
Last date to apply: 29 November 2020
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