Job Overview
World Food Programme
JOB OPPORTUNITY
Business Support Assistant (Administration and Finance) (178135)
Requisition ID: 178135
Short Term-SC WFP – Asia
Southern – Nepal – Surkhet
Working Job Language (1) – ADMINISTRATION
WFP encourages female candidates and people with disabilities to apply.
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis. We are committed to promoting diversity and the principle of equal employment opportunity for all our employees and encourages qualified candidates to apply irrespective of religion or belief, ethnic or social background, gender, gender identity and disability.
ABOUT WFP
The World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience.
BACK GROUND
WFP Nepal’s Country Strategic Plan (CSP) 2019-2023 has been approved by the WFP Executive Board in its session of November 2019 and it has become effective from 1 January 2019. It aims to contribute to five Strategic Outcomes (SOs) that are aligned to five Strategic Results of Sustainable Development Goals (SDG) 2 (Zero Hunger) and SDG 17 (Partnerships for Development).
The five Strategic Outcomes (SO) are:
SO 1: affected populations in Nepal have timely access to adequate food and nutrition during and in the aftermath of natural disasters and/or other shocks.
SO 2: Food Insecure people in targeted areas have improved nutrition throughout the key stages of the life cycle by 2025.
SO 3: Vulnerable communities in remote, food-insecure areas of Nepal have improved food security and resilience to climate and other shocks by 2030.
SO 4: The Government of Nepal has strengthened capabilities to provide essential food security services and respond to crises by 2023.
SO 5: Government efforts towards achieving Zero Hunger by 2030 are supported by inclusive and coherent policy frameworks across all spheres of government by 2023.
JOB PURPOSE
To provide admin and operational support to implement policy and programme activities to meet WFP Nepal Country Strategic Plan (CSP) 2019-2023 and beyond. To deliver a range of routine business support tasks, to ensure that staff are effectively supported.
The job holder will work under the supervision of Admin and Finance Assistant based in Surkhet, receiving guidance and regular feedback from Head of Field Office, Surkhet, Finance Officer, and Administration Officer, in the CO Kathmandu.
S/he will work closely work with the Admin and Transport Unit in Surkhet and in Country Office as well. The staff member will be based in Surkhet Field Office.
TERMS AND CONDITIONS
Position Title: Business Support Assistant (Admin & Finance)
Contract Type: Service Contract (SC)
Grade: SC-3
Contract Duration: 12 months
Duty Station: Surkhet, Karnali Province, Nepal
Vacancy Number: 178135
Deadline of Application: 17 November 2022
This vacancy announcement is ONLY for Nepalese Nationals.
WFP offers a competitive benefits package including salary, social security, leave plus a medical insurance (https://www.henner.com/wfp).
KEY ACCOUNTABILITIES (not all-inclusive)
Under the overall supervision of the Head of Field Office and the direct supervision of Admin and Finance Assistant in the Field Office, the incumbent will be responsible for following tasks:
- Provide a set of standard admin and finance related support activities, where required, to contribute to the effective functioning of business operations.
- Assist in arranging meeting, workshops and trainings at the Field Office level in line with administrative policy and procedures; take meeting minutes and circulate to concerned staff.
- Assist Administrative & Finance Assistant (AFA) to make travel arrangements in line with administrative rules and procedures including air ticketing and vehicle management including monitoring of vehicle/staff movement.
- Maintain travel log book regularly.
- Draft routine correspondences and translate simple official letters as and when required.
- Handle in-coming and out-going correspondences and maintain a log book/ office register.
- Respond to routine queries received and escalate where appropriate, to provide a timely and accurate service to clients.
- Support the maintenance of office files, documents, and records in accordance with established systems and processes so that information is organised and readily available for staff.
- Ensure telephone registers of all telephone lines are regularly maintained and personal calls are charged to the concerned staff.
- Assist Admin & Finance Assistant on financial transactions as per WFP policy under a close supervision.
- Support in preparing salary request as required, petty cash, and cash forecast during absence of Admin & Finance Assistant and daily attendance update.
- Provide support on admin/finance/HR/ICT related works during absence of Admin & Finance Assistant as required.
- Other admin and finance related support as assigned by Admin Finance Assistant/Head of Field Office.
STANDARD MINIMUM QUALIFICATIONS
Education: Completion of secondary school education. Higher education (Bachelor’s degree) is preferred
Language: Fluency in both written and spoken English and Nepali Languages.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
At least 3 years of experience in general administration, administrative tasks related to financial and human resource, coordination within team, emergency assistance, and/or operational sides of food assistance or relief operations;
OTHER SPECIFIC JOB REQUIREMENTS
Knowledge & Skills:
- General knowledge of office management systems and procedures.
- Ability to use standard office equipment such as photocopiers and scanners.
- Knowledge of standardized business support work routines and methods.
- Knowledge of standard office software packages, e.g. Microsoft word.
- Uses tact and courtesy to give and receive information with a variety of individuals.
- Good attention to detail in order to identify date discrepancies.
- Ability to work to deadlines and follow clear instruction.
- Nepali Typing skill is an asset.
- General knowledge of UN system policies, rules, regulations, and procedures in the area of work is an advantage.
WFP LEADERSHIP FRAMEWORK: COMMON STANDARDS OF BEHAVIOUR
Team Contributor:
Leads by example with Integrity
Drives results and Delivers on commitments
Fosters inclusive and collaborative teamwork.
Applies strategic thinking
Builds and maintains sustainable partnerships
.
WFP is committed to diversity and inclusion within its workforce. WFP has zero tolerance for sexual exploitation and abuse, any kind of harassment, including sexual harassment, abuse of authority or discrimination. All selected candidates will, undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.