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Logistics Associate (EPR Data Monitoring, Information Management and Reporting) (178109)

ABOUT WFP

The World Food Programme (WFP) is the leading humanitarian organization saving lives and changing lives, delivering food assistance in emergencies and working with communities to improve nutrition and build resilience.The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

After successfully implementing the Emergency Preparedness and Response (EPR) project phases I and II, WFP is implementing EPR project phase III from 1st July 2022. The duration of the project is 21 months (July 2022 – March 2024). The project aims to strengthen Nepal’s emergency logistics capacity at federal and provincial levels.
The main focuses of the EPR project phase III are to establish HSA at Pokhara international airport, implement HSAs transitioning activities and integration of the EPR training curricula in the three government security forces’ disaster training schools.
The EPR project phase III has four key components: i) logistics infrastructure, ii) data preparedness for response, iii) capacity strengthening and iv) data monitoring, information management and reporting.
In order to implement the project activities, the project has all the staff except for staff responsible for planning and implementation of data monitoring, information management and reporting activities. This is one of the key staff members, who is responsible for maintaining all the project level database and preparing the donors’ reports. The position is vacant since 1 December 2022. Therefore, the EPR project would like to hire a staff member to lead the data monitoring, information and reporting component of the project urgently.

JOB PURPOSE

To provide specialized support functions and/or supervise staff performing standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities. To perform specialized and standardized monitoring of EPR project activities, achievements, outputs, risks and challenges in consultation with WFP’s M&E Unit, provide performance updates to the EPR project manager to support operational decision making and timely submission of progress reports to donors in consultation with the External Relations Unit.
The incumbent will be responsible to collect EPR related information and data, perform basic analysis and prepare various EPR related project reports. The job holder will work under technical guidance of the WFP Monitrong Review Evaluation (MRE) and External Relations units.

TERMS AND CONDITIONS

Position Title: Logistics Assistant (EPR Data Monitoring, Information Managment and Reporting)
Contract Type: Service Contract (SC)
Grade: SC-6 (Equiv to G-6)
Contract Duration: 12 months
Duty Station: Kathmandu, Nepal
Vacancy Number: 178109
Date of Publication: .4 November 2022
Deadline of Application: 17 November 2022
This vacancy announcement is ONLY for Nepalese Nationals.
WFP offers a competitive benefits package including salary, social security, leave plus a medical insurance (https://www.henner.com/wfp).

KEY ACCOUNTABILITIES (not all-inclusive)

Under the overall supervision of the Head of Supply Chain & EPR and direct supervision of the EPR Project Manager, the incumbent will be responsible for the following tasks:
Data monitoring:

• Collect data on activities, achievements, outputs, risks and challenges from each EPR project pillar, conduct analysis and prepare reports in accordance with the project logical framework, WFP corporate guidance and donors’ requirements.
•  Monitor and update the EPR project annual work plan, milestones, indicators, risk register and contribute to risk analysis and mitigation measures.
• Work and exchange information for internal EPR counterparts to support effective collaboration, project implementation and monitoring of ongoing project activities.
• Conduct Emergency Preparedness Capacity Index (EPCI) workshop in the provincial headquarters to assess the emergency preparedness and response capcity of the provincial governments. Compile and analyze the data collected to prepare a report and share the same with the donors, relevant stakeholders and the provincial government.
•  Support M&E Unit by preparing WFP’s annual reports (Standard Project Report’s) and ensure a coherent approach to monitoring and evaluation and data analysis.
• In close coordination and support from M&E Unit, conduct a User Satisfaction Survey (USS) annually to measure and analyse the level of satisfaction of users with respect to four key components of EPR project facilitaed by WFP and suggest improvements to the project manager.
• Conduct project orientation to brief the relevant stakeholders of the PHSA and MHSA locations about the EPR project and it’s activities.
• As part of emergency preparedness, collect stockpile information from the National Logistics Cluster members to preapre a mastersheet for sharing with the MoHA, UNRCO and cluster members.
• Maintain all the information in U drive in an appropriate filing system in line with the WFP’s corporate filing procedures.

KEY ACCOUNTABILITIES continued

Information Management (Logistics cluster):

• Information management activities in support of WFP’s responsibility as co-lead of the National Logistics Cluster and Logistics Cluster lead (such as cluster meeting minutes, updating contact lists, sit-reps during emergencies).
• Autonomously prepare IM products and reports in line with WFP format and adapt – whenever required – to specific formats requirements.
•  Liaise with the National Logistics Cluster members and national counterparts to gather information for the production of timely sitreps and infographics.

Reporting:

• Liaise with External Relations Unit to ensure a coherent approach to internal and external communication, contribute to press releases, success stories, media events and communication activities as needed.
• Prepare EPR project progress reports for Donor(s) (Monthly, Quarterly and Annual Reports) and WFP Corporate reports (e.g. Executive brief, country brief, supply chain bulletin, one-pagers) in coordination with External Relations.
• Prepare and dessiminate various types of EPR project promotional documents to the donors, Government and other stakeholders.
• Update the EPR project communication plan to prepare a clear guideline regarding information management that defines what information is essential for the project, who is responsible to receive and disseminate what and to whom (to the key internal and external stakeholders).
• Any other duties as and when required by the Emergency Preparedness Project Manager.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A post-secondary certificate in the related functional area. Bachelor’s degree in relevant field (such as business administration management, disaster management, social science, logistics) is preferred.

Language: Fluency in both written and spoken English language.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Minimum 6 years relevant work experience.
• Experience in emergency response support functions.
• Experience in coordinating with the humanitarian agencies for logistics support.
• Experience in project level information and data management.
• Experience in corporate project progress monitoring and evaluation.
• Experience in project progress reporting.
• Experience in project activity budgeting.

KNOWLEDGE & SKILLS:

• Ability to manage project level database and information.
• Ability to write concise and quality project progress reports.
• Knowledge of standard office software’s packages e.g., Microsoft.
• Ability to work to deadlines and follow clear instructions.
• Ability to work in a diverse team.
• Knowledge about the UN system.

WFP LEADERSHIP FRAMEWORK: COMMON STANDARDS OF BEHAVIOUR
Leading through Others – Level 1

Leads by example with Integrity
Drives results and Delivers on commitments
Fosters inclusive and collaborative teamwork.
Applies strategic thinking
Builds and maintains sustainable partnerships

FUNCTIONAL CAPABILITIES

Capability Name: Description of the behaviour expected for the proficiency level
Supply Chain Management and Optimization: Demonstrates ability to design basic supply chain networks, including appropriately assessing and escalating challenges to ensure that WFP is able to provide consistent and uninterrupted service to its beneficiaries and partners.
Planning, Project & Resource Mgmt: Collects and analyses relevant technical data from diverse sources to forecast operational needs under various scenarios and makes evidence-based proposals.
Information Management & Reporting: Liaises with internal and external stakeholders to consolidate preliminary data analysis, draft reports and disseminate information that represents concerns and trends.
Market Analysis, Contracting and Operational Execution: Demonstrates ability to collect market information and process and analyse proposals in line with WFP standard rules and regulations in order to deliver efficiently.
Warehouse and Inventory Management: Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation.
Technical Assistance and Coordination: Demonstrates abilities to provide basic technical advice and maintain effective (inclusive, collaborative, unified) logistics coordination mechanisms with humanitarian partners and other relevant stakeholders.
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WFP is committed to diversity and inclusion within its workforce. WFP has zero tolerance for sexual exploitation and abuse, any kind of harassment, including sexual harassment, abuse of authority or discrimination. All selected candidates will, undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.