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Bagmati Welfare Society Nepal (BWSN), a non-governmental Organization, is implementing Disaster Risk Management and Humanitarian Preparedness and Water Sanitation and Hygiene Promotion HIV and TB related projects funded by numerous donors . We have been working in numerous districts of Terai region

DETAILED JOB DESCRIPTION / REQUIREMENTS:

Bagmati Welfare Society Nepal

Harion-11, Sarlahi

Vacancy Announcement

Published Date:-27April 2020

Bagmati Welfare Society Nepal (BWSN) is non-profit making, non-governmental, non –political, social development organization registered in Sarlahi district. It was established in 1995 AD with the aims to converse natural resource, energy and environment and improve socio economic and health services for sustainable livelihood of the marginalized and disadvantage community by improving their skill and knowledge, quality and income opportunities. BWSN believes that it has the expertise and experience to implement the project for achieving the best result. BWSN has already partnered (short term and long term) with above 50 different organizations/INGOs/donor and government agencies to implement 50 projects.

Key Position Information

Job Title	Finance and Administrative Officer
Required No.	1
Position Reports To	Direct Reporting: Project Coordinator of Bagmati Welfare Society Nepal , Matrix Reporting: Finance Coordinator, WVINOffice
Position Location	Bagmati Welfare Society Nepal (BWSN), Sarlahi

Area of Responsibility

Qualification and Experience

Must gain in-depth knowledge on organization’s vision, mission, objective, policies, principles, norms, rules/regulations, working modalities as well as clear understanding of the project specific concept, process and other requirements of the relevant project within maximum 1 month of the appointment
Ensure that appropriate finance systems are maintained, and all procedures and controls are implemented
Review payment vouchers to ensure all compliances, local and national legal requirement relating to tax with its proper supporting documents
Ensure proper and timely maintenance of books of account and effective internal control system practicing in place
Preparation and compilation of different periodic reports to be submitted to the management and WVIN
Support in the preparation and review of budgets and monitor actual expenditure versus budgets
Systematic numbering and filing all the vouchers with its proper and organized supporting documents
Monitor cash flow, and ensure that sufficient funds are always available in the bank
Play lead role for financial discipline and avoiding fraud and corruption
Support in procurement of goods, service and works, and provide the technical support to meet WVIN7R principle
Provide general office administration with ensuring smooth operation of daily business
Provide administrative support in recruitment and ensure that the recruitments take place on time and organization standards have been applied for such practices/processes
Ensure that all employment contract files are updated in line with the local labor law and organization’s policy and provide support in issuing offer letters and contracts
Support to conduct the internal and external audit action plan and facilitate the team of internal and external auditors for auditing, prepare the response on the comments addressing the issues of audit report
Provide support to the office in all aspect of financial, administration, procurement, logistic and HR matter, liaise with WVIN Support Service Team as necessary and undertake any other duties that may be requested by the Program Manager
Ensure safeguarding of all inventory and prepare inventory and assets register in complete manner
Prepare monthly and yearly cash and bank reconciliation.
Field visit and cross verification of invoice as per requirement.
Ensure timely deposit of TAX, PF and Retirement fund of project staffs.
Supervision of Finance and Administrative Assistant.

Bachelor’s degree in Management with proven 3 years of experience working in core financial management activities.
Strong analytical and conceptual thinking skills with a proactive approach to identifying and resolving problems and suggesting improvements.
Strong computer literacy, and proven experience of computerized accounting packages and using Excel Spreadsheets.
Previous work experience in an NGO environment and in basic HR functions/administration skills is an advantage.
Excellent activity planning, prioritization and implementation skills and commitment to deliver against agreed deadlines.
Ability to work in demanding situations under pressure in a team independently with minimum

Skills, Attitude and Behaviors

Demonstrate self-motivation, innovative and creative ideas and the ability to motivate communities.
Must be emotionally stable and willing to serve the poor and work with the community.
Good written and oral communication skills in local language and Nepali (proficiency in English is preferred).
Good computer skills – Word, Spreadsheet and presentations.

Applying Procedure:-

All interested candidates are requested to submit their educational documents scan copy with curriculum vitae and motivation letter with subject head as “Application for the position of Finance and Administrative Officer” to [email protected] within 7 days of vacancy published. Female, Dalit and marginalized are encourage applying.

*Note: All right are reserved into recruitment committee for accept or reject the vacancy.

DETAILED JOB DESCRIPTION / REQUIREMENTS:

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