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Position: Administrative Assistant

Job ID: 26202

Practice Area – Job Family: Management

Vacancy End Date: 09/10/2019 (Midnight New York, USA)

Duty Station: Kathmandu, Nepal

Education & Work Experience: C-HS Graduate or Equivalent – 5 year(s) experience

Desired: English, Nepali

Grade: SB3

Vacancy Type: Service Contract (SC)

Posting Type: External

Bureau: Asia & the Pacific

Contract Duration: One year with possibility of extension

Open to Nepalese national only.


This position is located in the United Nations Regional Centre for Peace and Disarmament in Asia and the Pacific (UNRCPD) that is organizationally a part of the UN Office for Disarmament Affairs (ODA). In line with the Women, Peace and Security agenda and within the ODA’s project in support of gender-mainstreamed policies, programmes and actions in the fight against trafficking and misuse of small arms, UNRCPD will carry out a series of activities in the Asia-Pacific region with the objective of supporting States in the region in their efforts to develop and implement gender-responsive small-arms control policies. The programme is funded by the European Union.

The Administrative Assistant will support the organization of the events by performing a variety of standard administrative activities under the guidance and supervision of the Finance Associate of UNRCPD and in close collaboration with the Regional Project Coordinator on Gender and Small Arms and Light Weapon (SALW).

Duties and Responsibilities
The Project Administrative Assistant will assist in the organization of a regional seminar in Kathmandu and at least twelve national events on gender-responsive small-arms control in six selected countries of the Asia-Pacific region by providing the administraive and logistic support that would include but not limited by the following functions:

  • Contribution to the effectiveness and efficiency of UNRCPD by providing administrative support and specialized assistance to more senior staff in the assigned areas of responsibility;
  • Preparation in advance of correspondence, administrative, outreach and other materials for the participants as required;
  • Serve as contact person on administrative and logistical issues and liaise with national focal points and Nepali officials on administrative matters related to the project events;
  • Support the organization of conferences, workshops and other Centre’s project activities including conducting travel itineraries research for UNRCPD staff and international participants, collecting quotations for identifying venue for the events, and preparing respective documents for placing them in Umoja;
  • Participate in and assist during the regional seminar in Kathmandu and national events as appropriate;
  • Prepare administrative and financial reports of the events, and assist regional project coordinator in dissemination of outreach information;
  • Support the preparation of the UNRCPD publication on outcomes of the regional project on “Gun violence and illicit SALW from the gender perspective” and outreach information as appropriate;
  • Assist the admin and finance staff of the Centre in other UNRCPD-related administrative, procurement and logistic operations and collaborate with the ODA’s Executive Office.

Core Competencies:

Ability to make new and useful ideas work
Level 2: Execute & Learn (Perform defined tasks)

Ability to persuade others to follow
Level 2: Execute & Learn (Perform defined tasks)

People Management
Ability to improve performance and satisfaction
Level 2: Execute & Learn (Perform defined tasks)

Ability to listen, adapt, persuade and transform
Level 2: Execute & Learn (Perform defined tasks)

Ability to get things done
Level 2: Execute & Learn (Perform defined tasks)

Technical/Functional Competencies


Knowledge of anti-corruption concepts, principles and policies and the ability to apply in strategic and/or practical situations.

Knowledge Management
Ability to efficiently handle and share information and knowledge.

Required Skills and Experience

  • Completion of Higher Secondary education.


  • 5 years of relevant administrative experience;
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc.);
  • Experience in handling of web-based management systems.

Language Requirements:

  • Fluency (written and oral) in English and Nepalese languages.
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UNDP is the UN's global development network, an organization advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. We are on the ground in some 170 countries and territories, working with them on their own solutions to global and national development challenges. As they develop local capacity, they draw on the people of UNDP and our wide range of partners. UNDP has been supporting the Nepalese people in their struggle against poverty since it opened an in-country office in 1963.
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