VACANCY ANNOUNCEMENT
Organization:UNOPS – United Nations Office for Project Services
Position: ASSISTANT ADMINISTRATIVE OFFICER
Department/Office: United Nations Environment Programme
Duty Station: KATHMANDU
Posting Period: 04 February 2019 – 05 March 2019
Job Opening Number: 19-Administration-UNEP-110425-R- (E)
Staffing Exercise N/A
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org. Setting and Reporting
The United Nations Environment Programme (UN Environment) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. UN Environment’s Regional Offices help to implement UN Environment’s global programs at the regional and country levels by initiating, coordinating and catalyzing cooperation and action in response to environmental problems and emergencies. This position is located in Kathmandu, Nepal. Under the overall supervision of the Associate Programme Management Officer and guidance of the Regional Coordinator of Climate change subprogramme and the Technical Advisor, the incumbent will be responsible for the following duties:
Responsibilities
•Support the National Project Coordinator in the establishment phase of NAP Process in Nepal;
•Liaise and coordinate with the UN Environment – Bangkok office on budget and finance;
•Manage the day-to-day operations in the full spectrum of accounting services, including accounts payable, accounts receivable, application of cash receipts, accounts reconciliation, billing, monthly closing of accounts, bank reconciliation, preparation of management reports, consolidation, forecasting, year-end closing of accounts;
•Prepare the budget, monitor and expenditure reports on the implementation of the budget;
•Maintain monthly statements of account to allow the personnel responsible for the respective budgets to easily monitor work in progress and availability of funds;
•Oversee the preparation of financial reports in accordance with the terms and conditions of Green Climate Fund (GCF);
•Liaise with auditors, donor agencies/ministries, financial services of partner institutes and vendors;
•Administer project’s contracts (excluding UN Staff) and monthly payroll;
•Coordinate the monthly and annual closing of accounts and prepare expenditure reports and financial reports as required;
•Review/approve employee travel documents for adherence to UN Rules and Regulations;
•Ensure adequate maintenance of office space and facilities services, and exercise control over non-expendable property, supplies and materials;
•Supervise the communication with host country authorities on administrative matters;
•Support employees on administrative matters including finance, human resources and procurement;
•Drive initiatives to improve workflow and streamline the internal processes to enhance efficiency and productivity;
•Perform any other duties as may be assigned or required.
Competencies
•Professionalism: Has knowledge of internal policies, processes and procedures generally and in particular, those related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting. Has understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units. Is able to work well with figures, undertake basic research and gather information from standard sources. Has demonstrated ability to apply good judgment in the context of assignments given. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
•Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
•Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Education
Advanced university degree (Master’s degree or equivalent) in environmental policy, finance, economics or related field is required. A first-level university degree in combination with two years of qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
A minimum of two (2) year of relevant work experience in policy analysis, advice and capacity development related to climate finance, public policy/budget management and in engagement of the private sector/finance sector in climate related activities in Nepal is required. Relevant experience in Nepal as well as experience working the Government of Nepal is a strong asset. Experience working for the UN system is an asset.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in written and oral English is required. Fluency in local language of the duty station (Nepali) is required.
Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.
Special Notice
This is a project post and is funded for an initial period of one year and may be subject to extension. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please seek technical assistance through the Inspira “Need Help?” link.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation or sexual abuse, or crimes other than minor traffic offences, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
Last date to apply: 5 March 2019
