Required Skills

Computer skills, Written and Verbal Communication, Data entry and record keeping, Billing and Accounting

Job Description

We are looking for a detail-oriented and responsible Billing & Purchase Entry Assistant to manage daily billing operations and purchase data entry activities. The candidate will be responsible for preparing accurate customer invoices, handling orders received through phone, WhatsApp, and walk-in customers, and ensuring correct entry of supplier purchase bills into the system. The role requires strong attention to detail, speed, and accuracy in verifying medicine names, quantities, batch numbers, pricing, and expiry dates.

Job Responsibilities

Billing Duties

Prepare accurate customer bills using billing software.

Handle orders received through phone, WhatsApp, and walk-in customers.

Verify medicine names, quantities, batch numbers, and pricing before billing.

Coordinate with shelf and delivery staff for smooth dispatch.

Print and maintain invoice records properly.

Purchase Entry Duties

Enter supplier purchase bills into the software accurately.

Verify quantities, rates, batch numbers, and expiry dates.

Maintain organized purchase and supplier records.

Coordinate with verification staff regarding stock received.

Daily Tasks

Perform daily billing and purchase data entry tasks.

Maintain speed and accuracy during busy hours.

Support stock checking and office coordination when needed.

Report billing errors, stock issues, or software problems to seniors.

Maintain punctuality, discipline, and professional behavior.

Job Specification

Basic computer knowledge.

Good typing speed and accuracy.

Ability to learn billing and inventory software.

Basic Microsoft Excel and data entry knowledge.

Good communication and teamwork skills.

Ability to work under pressure.

Honest, disciplined, and responsible attitude.

Preferred Qualifications

Experience in billing, pharmacy, medical distribution, or data entry preferred.

Knowledge of medicines and pharmaceutical products is an advantage.

Experience using billing software preferred.

Salary & Benefits

Basic Salary

NPR 15,000

Tiffin Allowance

NPR 3,000

Attendance Incentive

NPR 1,000 (for full attendance)

Weekly Holiday

Saturday

Security Fund Policy

NPR 500 deducted monthly from employee salary.

Company contributes an additional NPR 500 monthly.

Employee becomes eligible after completing 1 year of service.

Requires 3 months’ prior notice before resignation after 1 year.

Example

Employee deposit of NPR 6,000 yearly becomes NPR 12,000 with company contribution.

Failure to meet conditions results in forfeiture of both employee and company contributions.

Work Environment

Professional and organized office environment.

Opportunity to learn pharmaceutical distribution operations.

Growth opportunities based on performance and discipline.