The Accounts & Administration Officer is responsible for managing financial records, accounting activities, administrative operations, and ensuring smooth day-to-day functioning of the organization. The role involves maintaining accurate financial documentation, supporting management activities, coordinating office operations, and ensuring compliance with organizational policies.

Key Responsibilities

Accounts & Finance

Maintain daily accounting records, vouchers, invoices, and financial documents.

Handle accounts payable and receivable activities.

Prepare and verify bills, invoices, receipts, and payment records.

Assist in preparing financial reports, statements, and budgets.

Perform bank reconciliation and monitor cash flow.

Maintain accurate filing systems for financial documents.

Support payroll processing and employee expense management.

Ensure compliance with accounting procedures and company policies.

Administration

Manage daily office administrative activities and operations.

Maintain office records, documentation, and correspondence.

Coordinate meetings, appointments, and internal communications.

Manage office supplies, inventory, and procurement activities.

Assist HR and management with employee documentation and administrative tasks.

Coordinate with vendors, clients, and external stakeholders.

Ensure proper maintenance of office facilities and resources.

Reporting & Compliance

Prepare regular administrative and financial reports.

Ensure timely submission of required documents and reports.

Follow organizational policies, procedures, and legal requirements.