Position

Documentation Officer

Job Responsibilities

Prepare import-related documentation, including Acceptance Letters and Commitment Letters, and coordinate their dispatch to Customs Offices through courier for vehicle and spare parts customs clearance.

Visit banks to facilitate document processing, BIBINI-related formalities, and Letter of Credit (LC) documentation. Coordinate with the Department of Transport Management (DoTM) for obtaining and renewing Certificate of Production (COP) documents.

Maintain systematic filing and record management of all import and customs-related documents. Ensure customs clearance documents are printed and maintained in two complete sets: One set for Customs. One set for Bank records.

Coordinate with the Customs Clearance Team to collect Shipping Bills for exported vehicles and spare parts after completion of customs clearance and ensure timely documentation.

Manage the annual renewal and submission of Customs Agent Appointment Letters for Birgunj Inland Container Depot (BHW Customs) for all group companies.

Monitor the validity of Certificate of Production (COP) certificates, initiate timely renewal, and inform the Reporting Manager at least one month prior to their expiry.

Coordinate the notarized translation of Certificate of Production (COP) certificates.

After customs clearance, submit BIBINI documents and Pragyapan Patra to the issuing bank and maintain records.

Coordinate the annual renewal of EXIM Code Certificates for all group companies.

Requirements

Must possess a valid two-wheeler driving license and own a two-wheeler.

Willing to travel as required (banks, Dept of transport management)

Basic proficiency in Microsoft Excel and Word.

10+2 completed or Bachelors running can apply. Freshers are encouraged to apply.

Benefits

Competitive salary

Career growth opportunities

Friendly and supportive work environment

Send your CV & Cover Letter to

[email protected],  [email protected]

More Information

01-5445891/95

Jhamsikhel, lalitpur