No of Vacancy: 1
Stipend: 15,000/-
Key Job Description:
- VIN is looking for a Communication Officer
- Responsible to communicate upcoming Mid Term / Long Term (LMTV), Short Term, Workcamp, Group volunteers and partner organization on behalf of VIN
- Freshers are encouraged to apply
Education: Bachelor’s (Master’s Preferred) Degree in any discipline
Expected Qualities: Fluent in Written & Spoken English, excellent interpersonal communication skills, flexible, adaptable, hard-working, passionate about empowering disadvantaged people, punctual, coordination and negotiation skills, leadership, planning, reporting & documentation.
Major Roles with Volunteers:
- Timely response to inquiries
- Send regular follow-up emails
- Review resume / CV, motivation letters, summarize and send to related project staff to match volunteers’ skills and interest with the project
- Assist recruitment process via Skype, WhatsApp, telephone, emails
- Visit host families, local partners, working communities and collect required information
- Create / update host family, school profiles
- Update info sheets for each projects and general information
- Communicate current volunteers’ work effectiveness and concerns to the staff for volunteers best experiences
- Ensure that all volunteers come with required working gears, resources
- Assist international volunteers’ issues during the office hours
- Support volunteers’ travel plans
Partners Organization:
- Respond to their emails
- Prepare and send acceptance letter on time
- Provide regular update to the partners on their onsite work progress
- Create and provide promotional resources – articles, testimonials, videos, photos etc. to assist the recruitment process to the partners
- Create new projects and project info based on the research done by volunteers, staff and community stakeholders
- Update website content, data based on current plans and practices
- Coordinate with staff and send working plans and schedule at least one month prior to volunteers’ arrival
- Inform partners about the situation of the volunteers on time (in case of emergency)
- Provide any documentation / forms required for partnership
Support to Past Volunteers:
- Help interested volunteers on alumni groups
- Provide regular updates on their projects if they are interested
- Prepare and send necessary documents for the volunteers / interns such as recommendation letter, participation letter, internship documents
- Encourage them for their further involvement virtually on their related projects
- If the past volunteers are interested to give presentations to their local communities, universities, provide resources – presentations, photos, videos, articles for the promotion purposes
- Communicate the need of funding for sustainability of the projects / causes
- Respond to their inquiries and needs
Documentation:
- Update volunteers’ database
- Update L/MTV, work camps, group volunteer project information
- Update list of resources that upcoming volunteers must bring project wise
- Prepare monthly social media plan and newsletter
- Prepare other official documents per need
Administration:
- Coordinate with project and volunteer management staff to communicate necessary infomation to volunteers and partners
- Do any other admin work as per necessity
- Send volunteers testimonials, articles, videos, photos, articles to the related staff and webmaster
- Communication for Child Sponsorship:
- Coordinate with staff for child sponsorship info
- Send regular updates of the sponsored children to the sponsors (April / August / December)
- Send child sponsorship booklet to sponsors
- Coordinate with sponsors and the organization
- Communicate sponsors’ info to the child through staff
Applying Procedure
Interested candidates are requested to mail their Letter of Motivation and CV at career@vin.org.np with the subject as ‘Application for Communication Officer – Internship’.
Telephonic inquiries will not be entertained.