Job Overview

VACANCY ANNOUNCEMENT

Organization: Save the Children

Position: Trainee- Finance – (200006PJ)

Trainee-Finance

TEAM/PROGRAMME: Finance, Global Fund

LOCATION: Kathmandu, Nepal

GRADE: POST TYPE: Intern

Child Safeguarding Level 3 – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people

ROLE PURPOSE:

Save the Children is the leading independent organization for children. We save children’s lives; we fight for their rights; we help them fulfill their potential. We work together, with our partners from civil societies and government, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives.

The Intern-Finance, under close supervision of the Sr. Grants and Finance Coordinator, will support in day to day work of Finance team.

SCOPE OF ROLE:

Reports to: Sr. Grants and Finance Coordinator

Dimensions: As per the new arrangement of Nepal CCM, Save the Children will work as Sole Principal Recipient (PR) for the Global Fund Grant (three diseases; HIV & AIDS, Malaria and Tuberculosis) in Nepal effective from 16th July 2015. Due to this arrangement, Save the Children will also be responsible for Health Sector response to HIV/Malaria/TB to implement Global Fund grant in partnership with Government health institutions. For this, Save the Children has to recruit additional staff to be stationed at Government health institutions and transfer funds to the Government Service Delivery Points

The position holder will be responsible for bills and invoices verification and filing system. S/he will be responsible maintaining the VAT & tax records of both PR and SRs.

Staff directly reporting to this post: None

KEY AREAS OF ACCOUNTABILITY:

Maintain the filing system (both PR and SRs) and safely keep back up data of finance and finance related documents. Get acquainted with grants/donors compliance requirement in managing grant/sub-grant and follow the procedures.
Provide the support for daily banking transactions.
Inform to parties for payment and issue the cheques.
Verified the all bills and invoices including supporting documents and submit for final review to Finance Manager.
Responsible for maintaining the VAT & tax records of both PR and SRs and take the necessary action of VAT refund from government.
Provide the support to prepare the bank reconciliation, settle of all liabilities and work together with Sr. Finance and Grants Coordinator to preparation necessary documents for donor reporting.
· Provide the support to prepare the necessary documents and provide the support to internal and external audits, LFA visit, OIG visit, SC/US visit, SCI visit of grant and takes action on recommendations.
Provide the support to Sr. Finance and Grants Coordinator for donor reporting.
Prepare manual updates of fund disbursement detail of all SRs.
Adhere the organizational policy, procedures, donors’ requirement & local laws.
Provide the support to GF team as required.

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages others to do the same
Widely shares their personal vision for Save the Children, engages and motivates others
Future orientated, thinks strategically.

Collaboration:

Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
Values diversity, sees it as a source of competitive strength
Approachable, good listener, easy to talk to

Creativity: