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Job Vacancy In World Health Organization,Job Vacancy For Admin and Operations Assistant,

Admin and Operations Assistant (Roster) – (2201225)

Grade: No grade
Contractual Arrangement: Special Services Agreement (SSA)
Contract Duration (Years, Months, Days): The duration of the contract will depend on the needs of the functions.
Job Posting: Mar 21, 2022, 2:07:56 AM
Closing Date: Apr 10, 2022, 3:59:00 PM
Primary Location: Nepal
Organization: SE_NEP WR Office, Nepal
Schedule: Full-time

IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device’s system settings.

PURPOSE OF THE POSITION:

The purpose of this vacancy is to develop a list of qualified candidates for inclusion in this advertised roster for WHO Health Emergency Programme (WHE), Nepal. Successful candidates will be placed on the roster and subsequently may be selected for the assignments falling in this area of work or for similar requirements/tasks/deliverables. Inclusion in the Roster does not guarantee selection to a SSA contract. There is no commitment on either side.

Objective of the programme:

The objective of the WHO Nepal Country Office is to implement the Country Cooperation Strategy by supporting the Ministry of Health and Population (MoHP), Government of Nepal (GoN) in the formulation, implementation and evaluation of national health policies, strategies and plans and developing and managing WHO’s technical cooperation programmes at the country level. The Country Office collaborates with the Government of Nepal and relevant stakeholders in support of their efforts of achieving national health goals; of ensuring the attainment of universal health coverage and of contributing to global and regional public health action by providing need-based technical assistance in national level policy formulation, setting norms and standards, improving knowledge dissemination and management, monitoring country health situation and building sustainable institutional capacity, to play a greater leadership role in different national level policy technical forums. WHO provides guidance and technical support in organizing the humanitarian health response following multi-hazard emergencies and in revitalizing the capacity of the health sector to recover and rebuild from emergencies in appropriate and sustainable ways. In the inter-emergency period the objectives are to increase the capacity and resilience of the Nepal Health System to reduce risk, prevent and prepare for disasters, to mitigate adverse health consequences, through supporting the Emergency Risk Management interventions prioritized in the national plan for the implementation of the Sendai Framework for Disaster Risk Reduction (2015-2030); and the health security interventions for enhancement of core capacities required to comply with the International Health Regulations (IHR) 2005 as prioritized in the National Action Plan on Health Security (NAPHS), National Action Plan on Anti-Microbial Resistance (NAP-AMR) and National Pandemic Preparedness and Response Plan (NPPRP).WHO strives to integrate and harmonize the actions undertaken for enhanced ERM and Health Security with the interventions implemented to achieve the health-related Sustainable Development Goals (SDGs) and health systems strengthening through appropriate capacity building and co-ordination mechanisms and partnerships. The WHO Health Emergencies Programme (WHE) supports the MoHP, GoN to direct and coordinate the rapid provision of life-saving emergency health interventions at scale in the aftermath of multi-hazard emergencies and disasters and subsequently assists in the rapid recovery of the health system in collaboration with national and international partners. Thereupon it provides technical support to the MoHP and partners to enhance health sector emergency risk management through prevention risk reduction or mitigation; preparedness and response readiness to build a health system that is resilient to multi-hazard disasters including public health emergencies.

Summary of Assigned Duties:

Under the overall supervision of Team Leader – WHO Health Emergencies Programme; in close coordination with the relevant Technical Officers/ IMS Pillar Leads and direct supervision of National Professional Officer (Operations Support and Logistics) of the WHO Health Emergencies Programme of the WHO Country Office for Nepal, the Admin and Operations Assistant will perform the below functions:

1. Assist in operational backstopping of Field Medical Officer (FMO) and Information Management Assistant (IMA) by ensuring timely provision of suitable inputs such as equipment, stationery and other utilities required.
2. Assist in coordination for the external visitors and team at the HEOC and provided appropriate guidance to address their issues and concern.
3. Ensure that office is well maintained for necessary operational support to Chief, Health Emergency Disaster Management (HEDMU) and Health Emergency Operations Center (HEOC).
4. Appropriate filing of incoming and outgoing correspondences and emails/letters under the guidance of the Senior officials.
5. Maintain inventory and logistic record available equipment and accessories in the HEOC.
6. Maintain office files, and reproduce document letter and Tippani files with the background documents as requested by concerned visitors of MoHP/HEOC.
7. Assist to collect data as per template developed by HEMDU, maintain a database and repository of the scanned documents in HEOC.
8. Maintain a schedule of planned meetings, appointments and facilitate routine correspondence administration functions especially in the absence of the senior officers.
9. Facilitate to provide logistic support to the supervisor and other officials on field trips receive necessary logistical & administrative support if applicable.
10. Work with the relevant officers for the arrangement of workshops/meetings materials.
11. Facilitate to receive and dispatch WHO correspondence to the concern divisions/department of the MoHP.
12. Perform other relevant duties as assigned by the Team Lead-WHE or WHO Representative. This includes traveling to provinces on duty travel or duty-station reassignment at any time as per the program requirements.

Qualification:

Education:

Essential: Completion of Secondary school education.
Desirable: University degree in Social Science or Management.

Experience:

Essential:
At least 2 years of relevant experience in the field of Operations and Administration.

Desirable:
At least 3 years of working experience in the Admin/Operations and health logistics at the central and field level would be an asset.

Functional Skills and knowledge:

• In-depth knowledge of the key health security risks; situations, needs and priorities in all-hazards public health emergency preparedness, and response.
• Ability to generate options, decide, prioritize, execute and multi-task under pressure.
• Ability to effectively work with government, development partners/donors and collaborating agencies.
• Technical expertise: Overall attitude at work is also required mandatory competencies.
• Good knowledge in outbreak response, disease control and emergency risk management in the health sector.

Other skills:

Good knowledge of computer applications and software including MS Office applications (specifically excel, word and ppt.). Ability to coordinate with the government, manage projects, build partnerships with multiple partners in the context of health emergencies.

WHO Competencies:

1. Teamwork
2. Respecting and promoting individual and cultural differences
3. Communication
4. Ensuring the effective use of resources

Use of languages skills:

Excellent knowledge of written and spoken English and Nepali.

REMUNERATION:

Monthly Salary: (Net of tax) NPR Rs 81,066.00 (Level IV) at single rate (taxable as per Nepal Government laws and appointment will be through Special Services Agreement, SSA)

Grade: Level IV

Duty station: Anywhere in Nepal.

ADDITIONAL INFORMATION

• This Vacancy Notice may be used to fill similar positions at the same level.
• Only candidates under serious consideration will be contacted.
• A written test and interviews will be used as a form of screening
• WHO is committed to workforce diversity.
• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations
• Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
• For information on WHO’s operations please visit: http://www.who.int.
• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
• Any extension of appointment would be subject to programmatic requirements, the performance of the incumbent, and the availability of funds.
• Application from qualified female candidates particularly from disadvantaged and socially excluded groups is strongly encouraged.