The Lutheran World Federation (LWF) Nepal is an international, non-governmental humanitarian and development organization that has been working in Nepal since 1984 focusing on Sustainable Livelihood, Quality Services and Protection and Social Cohesion. The LWF Nepal requires that everybody associated with it abide by its Child Protection Policy and the Code of Conduct.
The Lutheran World Federation Nepal invites applications from all potential Nepali candidates for the following positions based at its Country Office-Kathmandu Nepal.
Position: HR & Admin Manager, Grade 9 – 1 position (For female only)
Duty Station: LWF Nepal, Country Office, Kathmandu
Report to: Country Director, LWF Nepal
A. Job Summary
The Human Resource and Administration Manager (HRAM)reports directly to the Country Director,is both responsible for human resource management and more general administrative management of the LWF Nepal program. The position includes HR-related duties in the functional areas of benefit administration, employee relations, recruitment, onboarding, policy implementation, and ensure compliance with the employment-laws and regulations. In addition, the position includes tasks related to administrative and operational duties, overseeing IT, procurement and vendor management.
B. Roles, Responsibilities and Tasks
Human Resource Management
a) Developing and overseeing the implementation of the existing LWF Nepal HR policies, systems and procedures.
b) Ensure that LWF Nepal HR policies are used in a consistent manner and in line with the LWF Global standards, the Nepal national legislation and good practices.
c) Ensure effective follow up of HR issues with the LWF Nepal Management team, and represent HR matters in Management meetings, during proposal development, and policy reviews.
d) External and internal representation of the LWF Nepal and act in the interest of LWF Nepal as employer.
e) Stay updated about labor laws, regulations, policies and practices for possible adjustment of and amendments to LWF Nepal policies and regulations; pro actively seek information and provide advice to the LWF Nepal Management Team and the Country Director with regard to implications and changes for LWF Nepal.
f) Create synergies between the HR and Admin units, other units and field offices.
g) Review, monitor and ensure the implementation of key HR related policies and procedures such as the Performance Review Process and staff capacity building to strengthen staff performance.
h) Foster a positive working environment and define employee relation practices to promote a high level of employee morale, commitment, engagement and motivation.
i) Ensure effective complaints response mechanism as a focal person of the LWF Nepal’s CRM.
a) Ensure compliance with the relevant Government laws including registration and agreements.
b) Ensure compliance of relevant tax laws and deal with the tax authorities on tax-related issues.
c) Ensure full compliance of the LWF DWS Finance Manual, LWF Procurement manual and Human Resource Manual.
d) Ensure that internal controls are set up and that to reduce the risks of non-compliance.
e) Lead the internal audit function across the LWF Nepal and implementing partners.
f) Monitor necessary arrangement for repair and maintain office equipment, vehicle anditems/materials.
g) Oversee day-to-day office operations and coordinate overall office activities including IT.h)Provide administrative support to management team and provincial offices.
a) Ensure procurement and logistics activities in a professional and credible manner by following the standard procurement policy and regulations.
b) Ensure that cost effectiveness and value for money, are taken into account during the entire procurement process.
c) Monitor the preparation of procurement plans, the procurement planning process, timely update procurement plans and vendor lists, ensure procurements done in a timely manners and conduct costs reviews, as in compliance with policies and procedures.
d) Monitor that store verification and monthly progress reports are done.
e) Monitor bid/quotations openings and ensure transparency and confidentiality of all information relating to the bidding process.
C. Qualifications and Experience
Relevant University Degree Bachelor and 10 years of relevant work experience, including a minimum of 3 years of experience of working for an International NGO and/or development and humanitarian organization.
Relevant University Degree Masters and minimum of 3 years of relevant work experience with an International NGO and/or development and humanitarian organisation.
Required key competencies and skills
- Proven track record in HR and Administration in an I/NGO.
- Solid understanding of Government’s labor laws and other relevant laws required for an INGO.
- Ability to work in a flexible but able to manage stress and organize the work in a responsive manner under pressure and where priority setting is required.
- Result oriented team player with decision making skills.
- Good understanding of social inclusion, gender and caste issues (organizational).
- Proven track record in coordination, liaison and networking.
- Experience in complaints handling, conflict management and negotiation.
- Very good computer skills.
- Excellent communication and facilitation skills.
- Uphold highest standards from staff to follow the LWF Staff Code of Conduct.
- Strong skills in writing and communicating in English and Nepali (both oral and written) is required. Knowledge of other national languages would be an advantage.
Note: The job description is subject to revision as per the requirement of LWF Nepal.
Result oriented Nepalese individual candidates are requested to submit the CV along with the interest letter to Human Resource Department at [email protected] by 17 March 2021
Qualified female candidates and candidates from disadvantaged socially excluded group are strongly encouraged to apply. Only shortlisted candidates will be notified for selection process. Canvassing shall lead to automatic disqualification. Telephone enquiries will not be entertained.
Source: Kantipur Dainik, 3 March, 2021